Buying Coordinator - Vehicle Purchasing

AlFuttaim; Abu Dhabi; On-site; AED 90,000 - 130,000; Full time

Job summary

Al-Futtaim is seeking a Buying Coordinator in Abu Dhabi Emirate, United Arab Emirates to support vehicle purchasing administration, stock control, reporting, and vehicle movement coordination. The role requires strong organisation and attention to detail, ensuring records and purchasing data stay accurate across SAP and other systems.

Working closely with the Buying Manager and team, you will maintain reports and trackers, update vehicle information, and oversee stock transfers, cleaning,

Qualifications

• Minimum 3 years in buying/purchase coordination or similar role.
• Proficiency in Microsoft Excel, Word, and Outlook.
• SAP knowledge is advantageous.
• Strong attention to detail and record accuracy.

Responsibilities

• Prepare and maintain daily, weekly, and monthly buying reports.
• Update stock reports and management trackers accurately and within required timelines.
• Maintain complete records relating to vehicle purchasing and stock movements.
• Identify incomplete information or documentation and follow up with the relevant parties.
• Coordinate stock transfers and monitor vehicle movements.

Skills

Coordination

Attention to detail

Multitasking

Data reconciliation

Excel

SAP

Communication

Stock management

Tools

SAP

Excel

Word

Outlook

Job description

Job Snapshot Role: Buying Coordinator Location: Abu Dhabi Emirate, United Arab Emirates Industry: Automotive Function: Purchasing Experience: Minimum 3 years of experience in a buying, purchase coordinator, or similar role Job Type: Full Time

Position Overview Al-Futtaim is hiring a Buying Coordinator in Abu Dhabi Emirate, United Arab Emirates for an Automotive role supporting vehicle purchasing administration, stock control, reporting, and vehicle movement coordination. The position ensures that buying records, purchasing information, and stock data remain accurate and current across SAP and other business systems. Working closely with the Buying Manager and buying team, the coordinator will maintain purchasing reports and management trackers, update vehicle information, coordinate stock transfers, and follow vehicles through cleaning, servicing, and preparation activities. Strong organisation and attention to detail are essential for maintaining reliable records and supporting efficient vehicle acquisition operations.

Job Details

Country: United Arab Emirates City: Abu Dhabi Emirate Industry: Automotive Function: Purchasing Salary: Not disclosed Gender: No Preference Candidate Nationality: Not specified Job Type: Full Time Work Arrangement: On-site

Buying Administration and Reporting

• Prepare and maintain daily, weekly, and monthly buying reports.
• Update stock reports and management trackers accurately and within required timelines.
• Maintain complete records relating to vehicle purchasing and stock movements.
• Support the Buying Manager and buying team with vehicle acquisition administration.
• Ensure purchasing activities and supporting documentation follow approved procedures.
• Identify incomplete information or documentation and follow up with the relevant parties.

Vehicle and Stock Coordination

• Create and update vehicle purchase information in SAP and other designated systems.
• Maintain accurate vehicle costing, mileage, location, status, and stock records.
• Coordinate stock transfer orders between relevant locations.
• Monitor vehicle movements and maintain current status information.
• Follow up on vehicle cleaning, servicing, and preparation.
• Reconcile stock and purchasing information to identify inconsistencies or missing data.

Records and Process Compliance

The Buying Coordinator will maintain organised purchasing documentation and protect confidential business information. System records and supporting documents must remain accurate, complete, and consistent with approved company processes. Exceptions such as missing approvals, documentation gaps, or process variances must be identified and escalated appropriately rather than processed without the required authorisation.

Required Skills

• Strong coordination and organisational capability.
• Ability to manage multiple tasks and priorities.
• Strong attention to detail and record accuracy.
• Ability to analyse and reconcile purchasing and stock data.
• Competence in Microsoft Excel, Word, and Outlook.
• SAP knowledge is an advantage.
• Good communication and interpersonal skills.
• Ability to coordinate effectively with internal teams and external partners.
• Proactive and motivated approach to completing assigned work.

What Qualifies You for the Role

• Minimum 3 years of proven experience in a buying coordinator, purchase coordinator, or similar position.
• Competency in Microsoft Word, Excel, and Outlook.
• SAP knowledge is considered an advantage.
• Strong attention to detail.
• Ability to multitask and prioritise effectively.
• Good communication and interpersonal skills.
• Proactive and hardworking approach to buying and stock administration.