Emirati Receptionist/Administrator (UAE Nationals)

Ultiwiseconsult; Sharjah; On-site; AED 60,000 - 90,000; Full time

Job summary

Gulf Water Treatment Co. Ltd. seeks an Emirati Receptionist/Administrator to greet visitors, manage calls, and support admin tasks. The role requires fluency in Arabic and strong English, with experience in a reception or office environment in the Gulf region.

You will handle travel arrangements, gate passes, correspondence, and coordination with government departments, printers, and couriers, ensuring confidentiality and professional service.

Qualifications

• Proven experience as a receptionist or in a similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively.
• Knowledge of office management systems and procedures.

Responsibilities

• Greet and assist visitors in a professional manner.
• Handle incoming calls and direct them promptly.
• Maintain reception area cleanliness and organization.
• Coordinate meeting room bookings and conference arrangements.
• Arrange travel for business trips and issue gate passes.
• Provide administrative support to multiple departments.
• Manage mail, packages, and inventory of office supplies.
• Follow up with clients and government departments.
• Coordinate with translation and printer services as required.
• Uphold confidentiality in all interactions.

Skills

Reception experience

Arabic language

English language

MS Office

Customer service

Organization

Confidentiality

Tools

MS Office Suite

Office equipment

Job description

Designation: Emirati Receptionist/Administrator

Responding to: Human Resource Officer

Company Overview: Gulf Water Treatment Co. Ltd. (GWT) has been a pioneering force in the United Arab Emirates since its establishment in 1992. Our journey has seen us transform from a modest provider of desalination systems to a forward-thinking enterprise, dedicated to delivering comprehensive water-centric services and innovative solutions.

Position Overview: The Receptionist/role at Gulf Water Treatment Co Ltd. is a key position within our organization, emphasizing the importance of creating a positive and welcoming environment for both visitors and internal team members. As an Emirati Receptionist/Administrator, you will be responsible for a range of duties, including reception responsibilities, administrative support, language proficiency in Arabic and English, customer service, documentation maintenance, collaboration with the team, ensuring confidentiality, and additional tasks related to government coordination, client follow-ups, and facility management.

Key Responsibilities:

1. Reception Duties:

• Warmly greet and receive visitors in a professional manner.
• Efficiently handle incoming calls, directing them promptly.
• Maintain the reception area's cleanliness and organization.
• Coordinate meeting room bookings and support conference arrangements.
• Handle travel arrangements for business trips.
• Issue gate passes for staff as needed.

2. Administrative Support:

• Provide administrative assistance to various departments.
• Manage incoming and outgoing mail and packages.
• Assist in monitoring office supplies and maintaining inventory.
• Coordinate travel arrangements for employees as needed.
• Follow up with clients, government departments.
• Coordinate with Printer Company for printer issues and requirements.
• Arrange courier services for document shipments as per instructions.

3. Language Skills:

• Fluent in both written and spoken Arabic.
• Proficient in English for effective communication with non-Arabic speakers.

4. Customer Service:

• Assist clients and visitors, providing necessary information.
• Uphold a high standard of customer service consistently.
• Follow up with clients for feedback and satisfaction.

5. Documentation:

• Maintain accurate and up-to-date records.

The Company has been a pioneering force in the United Arab Emirates

The Receptionist/Administrator role at the company is a key position within our

GULF WATER TREATMENT CO. LTD

QHSE MANAGEMENT FORMS

Ref No: GWT-HR-FRM-02

Date: 22-04-2022

ROLES & RESPONSIBILITIES

Rev: 00

• Assist in preparing reports and documents as required.
• Download and print SEWA and Etisalat bills monthly.

6. Team Collaboration:

• Collaborate with team members to ensure smooth office operations.
• Support colleagues with administrative tasks as required.
• Coordinate with translation companies for project requirements.

7. Confidentiality:

• Handle sensitive information with the utmost discretion.
• Maintain confidentiality in all dealings.

Requirements:

• Proven experience as a receptionist or in a similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively.
• Knowledge of office management systems and procedures.
• Previous experience in a similar role within the Gulf region is advantageous