Elite Executive Assistant to the CEO - Master Scheduler

Commercial Ilerda D'Automocio; United Arab Emirates; On-site; AED 89,000 - 156,000; Full time

Job summary

Commercial Ilerda D'Automocio is seeking an Executive Secretary in the United Arab Emirates to support the CEO and executive administration. The role emphasizes calendar management, travel coordination, confidential information handling, and clear communication with internal and external stakeholders.

The ideal candidate will have a Bachelor's degree, strong organizational skills, proficiency with Microsoft Office and email systems, and fluency in English and Arabic.

Qualifications

• Bachelor's degree required.
• Proficient in Microsoft Office Suite and email systems.
• Excellent organizational and time-management skills.
• Strong verbal and written communication in English and Arabic.

Responsibilities

• Calendar management and travel arrangements for the executive.
• Serve as communication liaison with internal and external stakeholders.
• Prepare agendas, materials, and minutes for meetings; follow up on actions.
• Coordinate complex travel itineraries and prepare travel expense reports.
• Handle confidential information with discretion and professionalism.
• Draft, edit and proofread correspondence and presentations; manage documents.
• Prioritize tasks, delegate where appropriate, and support the Chairman.
• Coordinate office operations and communicate vehicle-related matters to HR when necessary.
• Execute tasks assigned by the Chairman.

Skills

Organizational skills

Time management

Bilingual English/Arabic communication

Executive support

Education

Bachelor's degree

Tools

Microsoft Office Suite

Email systems

Job description

Commercial Ilerda D'Automocio is seeking an Executive Secretary in the United Arab Emirates to support the CEO and executive administration. The role emphasizes calendar management, travel coordination, confidential information handling, and clear communication with internal and external stakeholders.

The ideal candidate will have a Bachelor's degree, strong organizational skills, proficiency with Microsoft Office and email systems, and fluency in English and Arabic.