Dubai Reception & Admin Coordinator: Onboarding & Compliance

Lever, Inc.; Dubai; On-site; AED 70,000 - 100,000; Full time

Job summary

e.construct, a global engineering firm with offices worldwide, invites applications for an Office & Documentation Manager in Dubai. The role focuses on maintaining accurate administrative files, onboarding new joiners, and coordinating with government authorities to ensure visa and license compliance.

Based in Dubai, you will support HR and other departments with documentation, logistics, and reporting while ensuring adherence to UAE labor regulations. Immediate joiners are preferred.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 2–4 years of experience in office administration within the UAE.
• Familiarity with MOHRE and visa processes is an advantage.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word) and documentation systems.

Responsibilities

• Maintain and update employee and administrative files, ensuring accuracy and confidentiality.
• Track and renew licenses, visas, and Emirates IDs with the PRO.
• Prepare onboarding documentation for new joiners and support license renewals.
• Coordinate with PRO for visa applications, renewals, and cancellations.
• Serve as first point of contact at reception and manage daily admin tasks.
• Maintain trackers for document renewals, visa status, and onboarding progress.

Skills

Office administration

MS Office

Document management

Coordination

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

e.construct, a global engineering firm with offices worldwide, invites applications for an Office & Documentation Manager in Dubai. The role focuses on maintaining accurate administrative files, onboarding new joiners, and coordinating with government authorities to ensure visa and license compliance.

Based in Dubai, you will support HR and other departments with documentation, logistics, and reporting while ensuring adherence to UAE labor regulations. Immediate joiners are preferred.