Dubai Admin & Front Desk Coordinator (Immediate Start)

Econstruct; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

e.construct is seeking an organized Office & Documentation Administrator in Dubai to manage employee files, contracts, licenses, visas, and PRO coordination, ensuring compliance with UAE regulations. You will serve as the main receptionist, handle filing, scanning, and scheduling, and support HR and other departments.

With 2–4 years in UAE office administration and a BA in Business Administration, you will excel at maintaining trackers, preparing compliance reports, and handling document

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 2–4 years of experience in office administration in the UAE.
• Familiarity with MOHRE and visa processes is an advantage.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word) and document systems.
• Based in Dubai and familiar with UAE labor regulations.
• Immediate joiners are preferred.

Responsibilities

• Maintain and update employee and administrative files with accuracy and confidentiality.
• Manage contracts, IDs, certificates, licenses and PRO coordination.
• Prepare onboarding documents for new joiners and assist with license renewals.
• Ensure compliance with UAE labor laws and company policies.
• Serve as reception point and handle daily administrative tasks.
• Track document renewals, visa statuses, and onboarding progress; report as needed.

Skills

Organizational skills

Coordination skills

Attention to detail

Communication

Education

Bachelors in Business Administration or related field

Tools

Microsoft Office (Excel, Word)

Job description

e.construct is seeking an organized Office & Documentation Administrator in Dubai to manage employee files, contracts, licenses, visas, and PRO coordination, ensuring compliance with UAE regulations. You will serve as the main receptionist, handle filing, scanning, and scheduling, and support HR and other departments.

With 2–4 years in UAE office administration and a BA in Business Administration, you will excel at maintaining trackers, preparing compliance reports, and handling document