Receptionist & Admin Assistant

e.construct; Dubai; On-site; AED 56,000 - 78,000; Full time

Job summary

e.construct is seeking a diligent Administrative & Office Support professional based in Dubai to manage employee and administrative files, contracts, IDs and licenses, coordinating with the PRO for visa processes. You will prepare onboarding documentation and assist with license renewals, ensuring compliance with UAE regulations.

You will serve as the first point of contact at reception, handle filing, scanning, scheduling, and cross-department coordination to meet documentation needs.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• 2-4 years of experience in office administration or similar roles within the UAE.
• Familiarity with MOHRE, and visa processes is an advantage.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word) and general documentation systems.
• Based in Dubai and knowledgeable about UAE labor and government regulations.
• Immediate joiners are preferred.

Responsibilities

• Maintain and update employee and administrative files ensuring accuracy, organization and confidentiality.
• Manage all company and personnel documents including contracts, IDs and certificates.
• Track and renew official documents such as licenses, visas and Emirates IDs in coordination with the PRO.
• Prepare and collect documentation for new joiners including contracts and ID requests.
• Support license renewals and compliance documentation with relevant authorities.
• Ensure all administrative processes comply with company policies and UAE labor and government regulations.
• Liaise with the PRO for visa applications, renewals and cancellations.
• Maintain updated records of all government-related transactions.
• Follow up on submissions and approvals to ensure timely processing.
• Serve as the first point of contact at the reception for employees and visitors.
• Manage daily administrative tasks such as filing, scanning, correspondence and scheduling.
• Support coordination with HR and other departments for documentation and logistical needs.
• Arrange meetings, appointments and assist with office logistics and supplies management.
• Maintain trackers for document renewals, visa status and onboarding progress.
• Prepare regular administrative and compliance reports as needed.

Skills

Organizational skills

Coordination

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Documentation systems

Job description

Office amp Documentation Management

Maintain and update employee and administrative files ensuring accuracy, organization and confidentiality.

Manage all company and personnel documents including contracts, IDs and certificates.

Track and renew official documents such as licenses, visas and Emirates IDs in coordination with the PRO.

Onboarding amp Compliance Support

Prepare and collect documentation for new joiners including contracts and ID requests.

Support license renewals and compliance documentation with relevant authorities.

Ensure all administrative processes comply with company policies and UAE labor and government regulations.

PRO Coordination

Liaise with the PRO for visa applications, renewals and cancellations.

Maintain updated records of all government-related transactions.

Follow up on submissions and approvals to ensure timely processing.

Administrative amp Office Support

Serve as the first point of contact at the reception for employees and visitors.

Manage daily administrative tasks such as filing, scanning, correspondence and scheduling.

Support coordination with HR and other departments for documentation and logistical needs.

Arrange meetings, appointments and assist with office logistics and supplies management.

Reporting amp Tracking

Maintain trackers for document renewals, visa status and onboarding progress.

Prepare regular administrative and compliance reports as needed.

• Bachelor s degree in Business Administration or a related field.
• 2 4 years of experience in office administration or similar roles within the UAE.
• Familiarity with MOHRE, and visa processes is an advantage.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word) and general documentation systems.
• Based in Dubai and knowledgeable about UAE labor and government regulations.
• Immediate joiners are preferred.