Reception & Admin Specialist - UAE Compliance & Onboarding

e.construct Fz LLC; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

e.construct, a Dubai-based engineering firm, invites an Administrative & Office Support professional to join our team. You will manage reception, files, licenses, visas coordination, and document control to support operations.

Ideal candidate has a Bachelor's degree in Business Administration, 2–4 years UAE experience, strong MS Office skills, and good knowledge of UAE labor regulations; immediate joiners preferred.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2-4 years of UAE office admin experience.
• Familiarity with MOHRE and visa processes is advantageous.
• Strong organizational and coordination abilities.

Responsibilities

• Maintain and update employee and administrative files, ensuring accuracy and confidentiality.
• Manage all company and personnel documents, including contracts, IDs, and certificates.
• Track and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO.
• Prepare and collect documentation for new joiners, including contracts and ID requests.
• Support license renewals and compliance documentation with relevant authorities.
• Ensure all administrative processes comply with company policies and UAE labor and government regulations.
• Liaise with the PRO for visa applications, renewals, and cancellations.
• Maintain updated records of all government-related transactions.
• Follow up on submissions and approvals to ensure timely processing.
• Serve as the first point of contact at the reception for employees and visitors.
• Manage daily administrative tasks such as filing, scanning, correspondence, and scheduling.
• Support coordination with HR and other departments for documentation and logistical needs.
• Arrange meetings, appointments, and assist with office logistics and supplies management.
• Maintain trackers for document renewals, visa status, and onboarding progress.
• Prepare regular administrative and compliance reports as needed.

Skills

Organizational skills

Coordination

Communication

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office (Excel, Word)

Job description

e.construct, a Dubai-based engineering firm, invites an Administrative & Office Support professional to join our team. You will manage reception, files, licenses, visas coordination, and document control to support operations.

Ideal candidate has a Bachelor's degree in Business Administration, 2–4 years UAE experience, strong MS Office skills, and good knowledge of UAE labor regulations; immediate joiners preferred.