Front Desk & Admin Coordinator — Immediate Start (Dubai)

ECONSTRUCT DESIGN & BUILD Pvt Ltd.; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

ECONSTRUCT DESIGN & BUILD Pvt Ltd. in Dubai seeks an Office Administration & Documentation Specialist to manage employee files, contracts, IDs, and licenses, while coordinating PRO activities and visa renewals.

You will support onboarding, ensure compliance with UAE regulations, and maintain thorough records for audits and operations. Immediate joiners preferred; candidate should be Dubai-based.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 2–4 years of UAE office administration experience.
• Familiarity with MOHRE and visa processes is an advantage.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word) and general documentation systems.

Responsibilities

• Maintain and update employee and administrative files, ensuring accuracy, organization, and confidentiality.
• Manage all company and personnel documents, including contracts, IDs, and certificates.
• Track and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO.
• Prepare and collect documentation for new joiners, including contracts and ID requests.
• Support license renewals and compliance documentation with relevant authorities.
• Liaise with the PRO for visa applications, renewals, and cancellations.
• Maintain updated records of all government-related transactions.
• Follow up on submissions and approvals to ensure timely processing.
• Serve as the first point of contact at the reception for employees and visitors.
• Manage daily administrative tasks such as filing, scanning, correspondence, and scheduling.
• Support coordination with HR and other departments for documentation and logistical needs.
• Arrange meetings, appointments, and assist with office logistics and supplies management.
• Maintain trackers for document renewals, visa status, and onboarding progress.
• Prepare regular administrative and compliance reports as needed.

Skills

Organizational skills

Coordination

Attention to detail

Microsoft Office

Excel

Word

Education

Bachelor's degree in Business Administration

Job description

ECONSTRUCT DESIGN & BUILD Pvt Ltd. in Dubai seeks an Office Administration & Documentation Specialist to manage employee files, contracts, IDs, and licenses, while coordinating PRO activities and visa renewals.

You will support onboarding, ensure compliance with UAE regulations, and maintain thorough records for audits and operations. Immediate joiners preferred; candidate should be Dubai-based.