Office Manager

Tickmill; Dubai; On-site; AED 90,000 - 120,000; Full time

Benefits offered by this job

Birthday benefits

Loyalty benefits

Job summary

Tickmill is seeking an experienced Office Manager to join our expanding team in Dubai. The role involves managing day-to-day office administration, coordinating vendors and facilities, maintaining records, and supporting the HR team to ensure a smooth, efficient workplace.

The ideal candidate will be highly organized, proactive, fluent in English, with at least 2 years in office management or similar roles, and capable of handling multiple priorities in a dynamic environment in the Dubai

Qualifications

• Minimum 2 years of experience in an administrative, office management, or similar role.
• Experience managing a high volume of office documentation, records, and administrative processes.
• Strong administrative and document management skills with excellent attention to detail.
• Ability to work independently and manage multiple stakeholders and priorities effectively.
• Fluent in English, both written and spoken.
• Arabic language skills will be considered an advantage.

Responsibilities

• Manage day-to-day administration of the Dubai office, including office supplies and facilities.
• Coordinate IT and telecom installations and related purchases.
• Act as primary contact for landlords, building management, and office service providers.
• Manage lease agreements, maintenance requests, service contracts, and related office documentation.
• Maintain organized filing systems for contracts, vendor agreements, invoices, and other records.
• Prepare, process, and track purchase orders, invoices, and expense claims.
• Ensure office health and safety standards are maintained.
• Manage office access, seating, and inventory of supplies.
• Handle mail, courier services, and general correspondence.
• Coordinate meeting logistics for visiting management, clients, and partners.
• Provide administrative support to HR as required.
• Assist with employee medical insurance onboarding and enrollment coordination.
• Organize and coordinate employee engagement initiatives and company events.

Skills

Office management

Vendor coordination

Document management

Administrative support

English fluency

Tools

MS Office

Job description

Are you looking for the next professional opportunity that will challenge you and advance your career?

Tickmill is looking to hire an Office Manager to join our rapidly expanding team in Dubai.

We are seeking a highly organized and proactive Office Manager to support the day-to-day administration and management of our new Dubai mainland office. The successful candidate will play a key role in ensuring the smooth operation of the office environment, coordinating vendors and facilities, maintaining office records and documentation, and providing administrative support to the HR team. This position is ideal for someone who thrives in a dynamic environment, enjoys managing multiple priorities, and takes pride in creating an efficient and well-organized workplace.

About Tickmill

Tickmill is an award-winning, multi-regulated broker offering access to a broad range of asset classes, including CFDs on Forex, Stocks, Indices, Commodities, Cryptocurrencies, and Bonds, as well as Exchange Traded Derivatives such as Futures & Options.

Founded in 2014, the Tickmill Group employs over 330 professionals across offices in London, Cyprus, Poland, Estonia, Seychelles, and several other locations worldwide.

Our culture is built on trust, transparency, and high standards. We bring together ambitious professionals who thrive in an environment that supports growth, innovation, and excellence.

We offer competitive benefits packages, frequent team initiatives, and opportunities for professional development. Join the Tigers!

What the job looks like?

• Manage the day-to-day administration of the Dubai office, including office supplies, facilities, and vendor coordination.
• Support the setup and ongoing management of the new office, including sourcing furniture and equipment, coordinating IT and telecom installations, and processing related purchases and deliveries.
• Act as the primary point of contact for landlords, building management, and office service providers.
• Manage lease agreements, maintenance requests, service contracts, and all related office correspondence and documentation.
• Maintain organized physical and digital filing systems for contracts, vendor agreements, invoices, and other office-related records.
• Prepare, process, and track purchase orders, invoices, and expense claims related to office operations.
• Ensure office health and safety standards are maintained in line with local regulations and company requirements.
• Manage office access, seating arrangements, and inventory of office supplies.
• Handle incoming and outgoing mail, courier services, and general office correspondence.
• Coordinate meeting logistics and administrative arrangements for visiting management, clients, and business partners.
• Provide administrative support to the HR team as required.
• Assist with employee medical insurance onboarding, including collection of employee information, enrolment documentation, and coordination with insurance providers.
• Organize and coordinate employee engagement initiatives and company events to support a positive workplace culture.

What will you need to be able to do the job?

• Minimum 2 years of experience in an administrative, office management, or similar role.
• Experience managing a high volume of office documentation, records, and administrative processes.
• Strong administrative and document management skills with excellent attention to detail.
• Ability to work independently and manage multiple stakeholders and priorities effectively.
• Fluent in English, both written and spoken.
• Proactive approach with the ability to work with minimal day-to-day supervision.
• Arabic language skills will be considered an advantage.

By joining us, you can expect:

• Unique opportunity to build a career in a global, fast-growing company.
• Opportunities to learn and grow through our Employee Training & Development Program.
• Birthday and Loyalty benefits.