Dubai Office & Facilities Coordinator

ARENGY; Dubai; On-site; AED 112,000 - 179,000; Full time

Job summary

ARENGY is seeking an Office & Facilities Administrator to join our team in Dubai. This role combines office administration with facilities coordination, lease management, contractor supervision, maintenance follow‑up, and fit‑out support across UAE locations.

The successful candidate will coordinate day‑to‑day administration, maintain lease records, support fit‑out projects, obtain quotations, coordinate contractors and landlords, and conduct site visits to monitor progress and ensure safety and

Qualifications

• Experience in office administration or facilities coordination is required.
• Ability to review quotations, track costs and invoices against scope.
• Strong organizational and communication skills with vendors and landlords.

Responsibilities

• Coordinate day‑to‑day administration and operational needs of all office locations.
• Maintain lease records, renewals, service agreements, and approvals.
• Support office fit‑out, refurbishment, and contractor coordination.
• Obtain quotations and coordinate contractors, maintenance providers and landlords.
• Arrange site access, permits, insurance certificates, and building approvals.
• Conduct site visits to monitor fit‑out, repairs and refurbishment work.
• Track progress, resolve issues, and ensure timely corrective actions.
• Organize preventive and corrective maintenance and maintain service records.
• Monitor costs, invoices, and purchase requests; ensure work is completed before payment.
• Coordinate office moves and minimize disruption to employees.
• Ensure offices are safe, functional, presentable, and well equipped.
• Provide regular updates to management and internal stakeholders.

Skills

Organizational skills

Coordination

Communication skills

Multitasking

Vendor management

Attention to detail

English proficiency

Problem solving

Tools

Microsoft Office

Office management software

Job description

ARENGY is seeking an Office & Facilities Administrator to join our team in Dubai. This role combines office administration with facilities coordination, lease management, contractor supervision, maintenance follow‑up, and fit‑out support across UAE locations.

The successful candidate will coordinate day‑to‑day administration, maintain lease records, support fit‑out projects, obtain quotations, coordinate contractors and landlords, and conduct site visits to monitor progress and ensure safety and