Dubai Office & Facilities Administrator

elseco; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

elseco, a Dubai-based technology-driven insurance underwriting agency, seeks an Office Administrator to ensure smooth two-office operation in Dubai. You will manage facilities, vendor coordination, visa administration, and internal event support, reporting to the Operations & Brand Director.

Ideal candidate has 6–8 years in office coordination, strong Excel skills, and excellent English communication, with a proactive, professional approach and ability to work across teams.

Qualifications

• University degree required.
• Strong Excel skills essential; proficiency in Word and PowerPoint.
• Dubai-based position; must live in Dubai.
• 6–8 years of office coordination experience with high professionalism.

Responsibilities

• Provide administrative support across office and operational activities.
• Monitor and update company expenses using Excel; manage annual administration budget across both offices.
• Greet staff and visitors; maintain a professional and welcoming environment.
• Coordinate with Leadership Team for visitor arrangements, meeting rooms, and refreshments.
• Oversee office facilities, including maintenance, equipment, and safety contracts.
• Coordinate visa applications, DIFC Portal administration, and vendor relationships.
• Organise internal and external communications logistics under the Operations & Brand Director.
• Manage office permits, deliveries, parking, and other office-related requirements.

Skills

Excel

Word

PowerPoint

Education

University degree

Job description

elseco, a Dubai-based technology-driven insurance underwriting agency, seeks an Office Administrator to ensure smooth two-office operation in Dubai. You will manage facilities, vendor coordination, visa administration, and internal event support, reporting to the Operations & Brand Director.

Ideal candidate has 6–8 years in office coordination, strong Excel skills, and excellent English communication, with a proactive, professional approach and ability to work across teams.