Dubai Office Administrator — Executive Support & Growth

Seaborne Shipbrokers S.A.; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Seaborne Shipbrokers S.A. seeks an Office Administrator for our Dubai office to provide high-level administrative support and ensure smooth daily operations.

The role requires exceptional organizational skills, attention to detail, and discretion with confidential information. You will manage calendars, coordinate meetings and travel, liaise with suppliers and clients, handle calls and inquiries, and support budgeting and expense processes for the executive office.

Qualifications

• Minimum 3–5 years of experience in a similar role.
• Business-fluent English and Arabic.
• Experience supporting senior executives, external clients, or suppliers.

Responsibilities

• Provide comprehensive administrative and office support to ensure smooth daily operations.
• Manage and prioritize calendars, scheduling meetings, appointments, and travel arrangements for the team.
• Liaise with suppliers, clients, and external parties to resolve routine issues.
• Prepare and organize documents with accuracy and accessibility.
• Screen and route incoming calls, emails, and inquiries.
• Plan and coordinate events, conferences, and meetings with logistics.

Skills

Office administration

Calendar management

Executive support

English & Arabic

Tools

Microsoft Office Suite

Job description

Seaborne Shipbrokers S.A. seeks an Office Administrator for our Dubai office to provide high-level administrative support and ensure smooth daily operations.

The role requires exceptional organizational skills, attention to detail, and discretion with confidential information. You will manage calendars, coordinate meetings and travel, liaise with suppliers and clients, handle calls and inquiries, and support budgeting and expense processes for the executive office.