Dubai Office Admin & Operations Coordinator

Heidelberg Materials Trading; Dubai; On-site; AED 72,000 - 96,000; Full time

Job summary

Heidelberg Materials Trading in Dubai is seeking a Jr. Administrative Assistant to support the Admin Team with daily office operations, calls, emails, and visitor handling, ensuring smooth workflow and professional service.

The role requires 2-3 years of relevant experience, proficiency in Microsoft Office, excellent English and strong organizational skills. You will coordinate meetings, travel, and general administration, contributing to a confidential, efficient office environment.

Qualifications

• 2-3 years of proven experience as an Administrative/Office Assistant or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a plus.
• Excellent communication skills, both written and verbal.
• Excellent command of English.
• Strong organizational and multitasking skills.
• Attention to detail and problem-solving abilities.
• Ability to work effectively in a team and independently.

Responsibilities

• Assist the Admin Team with daily office operations and general administrative duties
• Manage incoming calls, emails, and correspondence with professionalism and accuracy
• Maintain office supplies and coordinate with vendors for office-related purchases and services
• Greet and assist visitors, clients, and employees.
• Assist the Admin Team with arranging office events, meetings, and travel arrangements
• Support other team members with administrative tasks as required.

Skills

Communication skills

English proficiency

Organization

Attention to detail

Tools

Microsoft Office Suite

Job description

Heidelberg Materials Trading in Dubai is seeking a Jr. Administrative Assistant to support the Admin Team with daily office operations, calls, emails, and visitor handling, ensuring smooth workflow and professional service.

The role requires 2-3 years of relevant experience, proficiency in Microsoft Office, excellent English and strong organizational skills. You will coordinate meetings, travel, and general administration, contributing to a confidential, efficient office environment.