Dubai Office Operations & Admin Lead

THE·TEAM; Dubai; On-site; AED 140,000 - 180,000; Full time

Job summary

THE·TEAM in Dubai seeks an Operations & Admin Executive to ensure smooth functioning of UAE offices through oversight of facilities, vendor management, visa coordination, and procurement portal monitoring, while maintaining confidentiality and professionalism.

The role supports the Head of Business Operations by managing internal trackers, procurement systems, and documentation, coordinating onboarding/offboarding, and ensuring regulatory compliance with UAE authorities.

Qualifications

• Bachelor’s degree in business administration or related field.
• 3–5 years of front office management, operations support, or similar roles in the UAE.
• Proven experience managing UAE visa and licensing processes.
• Experience using procurement portals (SAP Ariba, MOHRE, DCT).

Responsibilities

• Office & Facilities: support Dubai office operations, front desk, room bookings, and vendor-coordinated maintenance.
• Administrative & Documentation: maintain records of licenses, contracts, permits, and insurance; support renewals and compliance.
• Visa Coordination & Staff Onboarding: manage visa processes, Emirates IDs, medicals, contracts, and inductions.
• Vendor & Telecom Coordination: manage relationships for courier, catering, telecom, and supplies; assist with renewals.
• Budget & Expense Support: track office expenses and assist monthly reporting with Finance; use ERP (Workday) for basic tasks.
• Internal Tracker & Report Maintenance: maintain trackers, update Excel sheets daily, prepare leadership summaries.
• Procurement Portal Monitoring & Compliance: monitor RFQs/RFPs/EOIs in portals and ensure timely responses.

Skills

Advanced Excel

File management

Communication skills

Multitasking

Education

Bachelor’s degree in business administration

Tools

Box/SharePoint

Procurement portals

SAP Ariba

Job description

THE·TEAM in Dubai seeks an Operations & Admin Executive to ensure smooth functioning of UAE offices through oversight of facilities, vendor management, visa coordination, and procurement portal monitoring, while maintaining confidentiality and professionalism.

The role supports the Head of Business Operations by managing internal trackers, procurement systems, and documentation, coordinating onboarding/offboarding, and ensuring regulatory compliance with UAE authorities.