Dubai Hybrid: Executive Assistant & Office Ops Leader

Confidential; Dubai; Hybrid; AED 120,000 - 180,000; Full time

Job summary

Confidential in Dubai is seeking an Executive Assistant & Office Administrator to provide high-level support to senior executives while overseeing day-to-day office operations in a hybrid setup. The role blends strategic calendar management with hands-on operations, requiring independent decision-making and discreet handling of sensitive information.

Responsibilities span executive support, facilities management, travel and visa coordination, event logistics, onboarding, and personal assistance

Qualifications

• Bachelor’s degree in Business Administration, Management or a related field.
• 4–7 years of EA/PA/Office Manager experience supporting senior executives.
• Experience with C-level support and handling confidential information.
• Based in Dubai or eligible to work in UAE; English proficiency required.

Responsibilities

• Manage complex calendars across time zones and prioritize demands.
• Prepare meeting materials, agendas, minutes and follow-ups.
• Screen and handle correspondence, emails and calls with discretion.
• Draft, proofread and format letters, reports and internal communications.
• Coordinate travel, visas, expenses and vendor relations.
• Oversee daily office operations, facilities and logistics.
• Support onboarding, events and asset management.
• Provide personal assistance for the executive when required.

Skills

Organizational skills

Discretion & integrity

Proactive mindset

Stakeholder management

Multitasking

MS Office Suite / Google Workspace

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Google Workspace

Job description

Confidential in Dubai is seeking an Executive Assistant & Office Administrator to provide high-level support to senior executives while overseeing day-to-day office operations in a hybrid setup. The role blends strategic calendar management with hands-on operations, requiring independent decision-making and discreet handling of sensitive information.

Responsibilities span executive support, facilities management, travel and visa coordination, event logistics, onboarding, and personal assistance