Dubai HR Office Operations Lead

AlFuttaim; Dubai; On-site; AED 78,000 - 112,000; Full time

Job summary

Al-Futtaim in Dubai, United Arab Emirates, is seeking an HR Administrator - Office Operations to support front desk coordination, HR admin tasks, and office services within a large Real Estate environment. You will manage meeting logistics, document control, procurement support, and vendor coordination, while maintaining confidentiality and high organization to serve employees and stakeholders.

This role offers exposure to HR operations and office management within a regional group, with

Qualifications

• Degree or diploma required; additional Office Administration qualification advantageous.
• 3-5 years in administrative, receptionist, or office coordination roles in a large organization.
• HR administration exposure is useful; strong written and verbal communication essential.
• Able to handle confidential information and manage multiple deadlines in a busy HR/office environment.

Responsibilities

• Act as the first point of contact for HR Department and assist employees, visitors, vendors, and stakeholders.
• Manage calls and inquiries, directing matters to the appropriate HR contact.
• Record accurate messages and ensure timely follow-up of important requests.
• Maintain familiarity with company policies to guide routine employee enquiries.
• Handle confidential matters professionally and with discretion.
• Maintain the HR office's condition, presentation and functionality.

Skills

HR administration

Front desk coordination

Office administration

Administrative support

Meeting logistics

Document tracking

Records management

Confidential document handling

Procurement administration

Vendor coordination

IT equipment inventory

Onboarding support

LPO processing

WebEx

Video conferencing

Event coordination

Employee query support

Telephone directory management

Probation tracking

Facilities coordination

Microsoft Office

Customer service

Administrative reporting

Education

Degree or Diploma

Office Administration qualification

Tools

Microsoft Office

WebEx

Video conferencing

Job description

Al-Futtaim in Dubai, United Arab Emirates, is seeking an HR Administrator - Office Operations to support front desk coordination, HR admin tasks, and office services within a large Real Estate environment. You will manage meeting logistics, document control, procurement support, and vendor coordination, while maintaining confidentiality and high organization to serve employees and stakeholders.

This role offers exposure to HR operations and office management within a regional group, with