Receptionist - Corporate Office Administration

AlFuttaim; Dubai; On-site; AED 72,000 - 108,000; Full time

Job summary

Majid Al Futtaim seeks a Receptionist to manage front-desk services and support daily office operations in Dubai, United Arab Emirates. You will serve as the first point of contact for visitors and callers, coordinate registrations, calls, and meeting arrangements, and assist with administrative tasks and corporate events.

The role emphasizes professional communication, attention to detail, and the ability to handle multiple priorities while delivering high-quality customer service in a

Qualifications

• Strong verbal and written English communication
• Excellent customer service skills
• Good organizational skills
• Ability to work in a fast-paced office environment
• Calm and professional under pressure

Responsibilities

• Greet visitors and direct them to the appropriate staff
• Answer and route telephone calls and inquiries
• Coordinate calendars, meetings, and room reservations
• Assist with administrative tasks and travel arrangements
• Monitor facilities and report maintenance or service issues
• Support budget monitoring and invoice processing as needed

Skills

Customer service

English communication

Organization

Professionalism

Multitasking

Job description

Receptionist - Corporate Office Administration Job Snapshot Role: Receptionist Location: Dubai, United Arab Emirates Industry: Administrative Function: Front Desk-Reception Experience: Not specified Job Type: Full Time Work Arrangement: On-site Position Overview Majid Al Futtaim is seeking a Receptionist to manage front-desk services and support daily office operations in Dubai, United Arab Emirates. Based on the third floor of T1, the position serves as the primary point of contact for visitors and callers while maintaining a professional, welcoming, and well-organized workplace. The Receptionist will coordinate visitor registration, telephone communications, meeting arrangements, and corporate events. The role also includes administrative support, facilities coordination, inventory monitoring, and assistance with financial documentation. The position requires strong English communication skills, attention to detail, and the ability to manage competing priorities while delivering a consistently high standard of customer service.

Job Details Country: United Arab Emirates City: Dubai Industry: Administrative Function: Front Desk-Reception Salary: Not disclosed Gender: No Preference Candidate Nationality: Not specified Job Type: Full Time Work Arrangement: On-site

Role Profile The Receptionist is responsible for maintaining efficient reception and administrative services on the third floor of T1. The position combines visitor assistance, office coordination, facilities monitoring, and support for internal meetings and corporate activities. It also requires effective communication with employees, visitors, service providers, and other stakeholders.

Key Responsibilities

• Maintain a professional, organized, and welcoming reception area throughout daily office operations.
• Greet visitors, coordinate registration procedures, and direct guests to the appropriate employees or departments.
• Answer incoming telephone calls and route inquiries to the relevant contacts.
• Coordinate calendars, meeting schedules, meeting room reservations, and corporate events.
• Support the organization of meetings and workplace activities, ensuring that required arrangements are completed.
• Assist with general administrative tasks, business correspondence, and travel arrangements.
• Monitor facilities services, maintenance activities, and workplace presentation standards.
• Identify and report operational, maintenance, and service-related issues, coordinating their resolution with the appropriate teams.
• Maintain records of office inventory and assets and support the preparation and tracking of purchase orders.
• Assist with budget monitoring, invoice processing, and finance-related administrative activities.
• Supervise office support staff and ensure that assigned activities follow company policies and procedures.
• Respond calmly and efficiently to emergencies and unexpected operational situations.
• Maintain effective communication with employees, visitors, and external stakeholders.

Requirements and Professional Skills

The position requires a dependable and service-oriented individual who can manage reception responsibilities alongside a variety of office administration tasks.

• Strong verbal and written English communication skills.
• Professional and confident communication with employees, visitors, and external contacts.
• Excellent customer service skills and the ability to establish positive working relationships.
• Good organizational skills, with the ability to prioritize multiple responsibilities.
• Ability to work effectively in a fast-paced office environment.
• Calm and practical approach to resolving problems and responding to unexpected situations.
• Flexibility when managing changing schedules, operational requirements, and workplace priorities.
• Strong attention to detail when handling administrative records, meeting arrangements, and office documentation.
• Reliability and professionalism when managing front-desk responsibilities.

Reception and Visitor Services

As the first point of contact on the assigned floor, the Receptionist plays an important role in maintaining an efficient and welcoming office environment. Responsibilities include managing visitor arrivals, directing telephone inquiries, and coordinating meeting room arrangements. The role also supports the smooth organization of corporate events and scheduled office activities.

Office Administration and Facilities Support

Beyond reception duties, the position supports workplace operations through administrative coordination and facilities monitoring. This includes maintaining inventory and asset records, supporting purchase order and invoice processing, and reporting maintenance or service issues. The Receptionist will also coordinate with office support personnel to ensure that workplace activities remain organized and comply with company procedures.

About the Company

Majid Al Futtaim is a regional developer and operator of shopping malls, retail businesses, communities, and entertainment destinations across the Middle East, North Africa, and Central Asia. The Receptionist position supports the company 's corporate office activities by coordinating front-desk services, administrative requirements, and daily workplace operations.