Dubai Executive Assistant & Office Operations Lead

Scovai; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Omnisage LLC, an AI and Machine Learning company, opens a new Dubai office and seeks an Office Clerk & Executive Assistant to help launch it. You will support senior leadership, including the CEO and COO, organize schedules, handle communications, coordinate logistics, and keep daily workflows orderly.

The ideal candidate is organized, discreet, and proactive, with fluent English and native-level Tagalog; this early-career role offers close exposure to executives and a chance to shape the office

Qualifications

• Native-level Tagalog
• Fluent English
• Discretion and proactive attitude
• Willingness to grow in a fast-moving startup environment in Dubai

Responsibilities

• Organize schedules and priorities for top management
• Handle communications and documentation
• Coordinate office logistics
• Provide day-to-day administrative and personal support to C-level executives, including the CEO and COO
• Manage executive calendars and schedule internal and external meetings
• Handle correspondence and emails on behalf of executives with discretion and professionalism
• Coordinate domestic and international travel arrangements, including bookings and itineraries
• Prepare reports and presentations for leadership and meetings
• Organize company events and meetings, and maintain filing systems and documentation
• Liaise with building management and external service providers to keep the office running smoothly

Skills

Organizational skills

Calendar management

Communication

Discretion

Job description

Omnisage LLC, an AI and Machine Learning company, opens a new Dubai office and seeks an Office Clerk & Executive Assistant to help launch it. You will support senior leadership, including the CEO and COO, organize schedules, handle communications, coordinate logistics, and keep daily workflows orderly.

The ideal candidate is organized, discreet, and proactive, with fluent English and native-level Tagalog; this early-career role offers close exposure to executives and a chance to shape the office