Executive Assistant to Chief Investment Officer (CIO)

Confidential; Dubai; On-site; AED 360,000 - 520,000; Full time

Job summary

Confidential, a prominent multinational conglomerate headquartered in DIFC, Dubai, seeks an exceptional Executive Assistant to support its Chief Investment Officer. This senior role provides direct assistance to a C-suite executive responsible for global investment portfolios, private equity activities, and strategic mergers and acquisitions.

The ideal candidate will be highly professional, organized, and proactive, with strong corporate governance experience in investment management or

Qualifications

• Experience supporting C-level executives in investment management or financial services.
• Strong calendar management and travel coordination.
• Excellent written and verbal communication.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage complex calendars, meetings, and international travel across time zones.
• Coordinate Investment Committee and board meetings with confidential packs.
• Act as liaison between CIO, investors, executives, legal, and board.
• Prepare and format confidential correspondence and briefing documents.
• Maintain confidential executive office workflows and records.
• Handle executive expense claims and record-keeping.
• Support governance activities and timely executive deliverables.

Skills

Calendar management

Board coordination

Governance procedures

Finance & investments

Confidential document handling

Education

Bachelor's degree in Business Administration, Finance, Management, or related field

Job description

A prominent multinational conglomerate headquartered in DIFC, Dubai, is seeking an exceptional Executive Assistant to support its Chief Investment Officer (CIO). This is a senior, high-visibility position providing direct support to a C-suite executive responsible for global investment portfolios, private equity activities, and strategic mergers and acquisitions.

The ideal candidate will be a highly professional, organized, and proactive executive support specialist with strong corporate governance experience within investment management, financial services, or large enterprise environments. The role requires excellent judgment, confidentiality, and the ability to manage complex executive priorities in a fast-paced global setting.

Key Responsibilities:

• Manage complex executive calendars, meeting schedules, and international travel arrangements across multiple time zones.
• Coordinate Investment Committee and board meetings, including preparation of confidential meeting packs, agendas, and executive summaries.
• Act as a key liaison between the CIO, institutional investors, senior executives, legal advisors, and board members.
• Prepare, proofread, and format confidential business correspondence, presentations, and executive briefing documents.
• Maintain strict confidentiality while managing executive office operations and administrative workflows.
• Handle executive expense claims and ensure accurate administrative records.
• Support corporate governance activities and ensure timely completion of executive deliverables.

Requirements:

• Minimum 7–10+ years of experience supporting C-Level executives such as CIOs, CEOs, CFOs, or Managing Directors.
• Previous experience in investment banking, private equity, asset management, or large multinational conglomerates.
• Experience working in DIFC, ADGM, or other global financial center environments is preferred.
• Strong understanding of investment, corporate finance, and executive office operations.
• Exceptional organizational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Highly professional, discreet, proactive, and comfortable working under pressure.
• Must currently be based in Dubai, United Arab Emirates.

Strong knowledge of:

• C-Suite Executive Support and Calendar Management
• Investment Committee and Board Coordination
• Corporate Governance Procedures
• Financial Services and Investment Environments
• Confidential Documentation and Stakeholder Management Bachelor's Degree in Business Administration, Finance, Management, or a related field