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buildup; Dubai; On-site; AED 83,000 - 165,000; Full time

Job summary

buildup is seeking an experienced Freelance Event Coordinator to join our team immediately and support the planning and execution of upcoming events in Dubai. You will coordinate with suppliers, venues, technical teams and partners, manage logistics, checklists and schedules, and provide hands-on support during setup, live days and dismantling.

The role requires onsite availability, strong organizational and communication skills, and the ability to work in a fast-paced environment with tight

Qualifications

• Experience in event coordination or operations.
• Strong organizational and follow-up skills.
• Ability to multitask and meet tight deadlines.
• Excellent communication and interpersonal abilities.
• Able to work onsite and adapt to fast-paced environments.

Responsibilities

• Support planning, coordination and onsite event execution.
• Coordinate with suppliers, venues, technical teams and partners.
• Manage logistics, deliveries, passes, setup, and schedules.
• Prepare event checklists, schedules and contact lists.
• Assist guest, speaker, performer and delegate coordination.
• Provide hands-on support during setup, live event days and dismantling.
• Monitor tasks and address issues affecting delivery.
• Ensure smooth day-to-day event operations.

Skills

Event coordination

Logistics planning

Onsite execution

Communication

Multitasking

Job description

We’re looking for an experienced Freelance Event Coordinator to join our team immediately and support the planning and execution of upcoming event.

Key Responsibilities:

• Support the event team with planning, coordination, and onsite execution
• Coordinate with suppliers, venues, technical teams, and other event partners
• Manage event logistics, including deliveries, access, passes, setup requirements, and schedules
• Prepare and maintain event checklists, schedules, contact lists, and other event documentation
• Follow up with internal teams and suppliers to ensure requirements are completed on time
• Assist with guest, speaker, performer, and delegate coordination, as required
• Support the team during setup, rehearsals, live event days, and dismantling
• Monitor assigned tasks and immediately escape any issues that may affect event delivery
• Provide hands-on support to ensure smooth day-to-day event operations

Requirements:

• Previous experience in event coordination or event operations
• Good understanding of event planning, logistics, and onsite execution
• Strong organizational, coordination, and follow‑up skills
• Excellent communication and interpersonal skills
• Detail-oriented with the ability to handle multiple tasks simultaneously
• Able to work in a fast‑paced environment and under tight timelines
• Flexible with working hours based on event requirements
• Must be available immediately and able to work onsite