Event Operations Assistant

SUNDUS MANAGEMENT CONSULTANCY & STUDIES BUREAUL.L.C; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Sundus Management Consultancy & Studies Bureaual.L.L.C is seeking an Event Operations Coordinator to support on-site event operations across public activations and programs in Abu Dhabi. You will assist with readiness checks and monitor setups, live operations and post-event breakdowns to ensure smooth execution.

You will coordinate with event agencies, performers, suppliers and internal teams, manage schedules and run sheets, and help ensure compliance with health and safety, permits and

Qualifications

• Minimum 3 years of experience in event operations or coordination.
• Experience coordinating with multiple stakeholders, vendors and operational teams.
• Willingness to work flexible hours including evenings, weekends and public holidays.
• Experience with public events, cultural programs, exhibitions or large-scale visitor experiences is preferred.
• Strong written and verbal English communication; Arabic language proficiency is preferred.

Responsibilities

• Coordinate and monitor on-site event operations across activations and programs.
• Maintain event schedules, run sheets and key deliverables; escalate delays or concerns as needed.
• Facilitate communication between vendors, performers, suppliers and internal stakeholders.
• Assist with compliance, permits, documentation and post-event reporting and evaluations.

Skills

Event coordination

Communication

Organizational skills

Problem solving

Multitasking

Vendor coordination

Tools

Microsoft Office

Operational trackers

Job description

Event Operations Coordination

Support the coordination and monitoring of on-site event operations across public events activations and programs Assist with event readiness checks to ensure activities are delivered according to approved operational plans and schedules Monitor event setup live operations and post-event breakdown activities to ensure smooth execution Identify operational issues risks or gaps and coordinate with relevant stakeholders to facilitate timely resolution Maintain effective communication between internal departments vendors suppliers and event management partners

Scheduling Operational Monitoring

Maintain operational schedules event timelines run sheets and key deliverables Track event progress against approved schedules and escalates delays or operational concerns when required Coordinate schedule updates and operational changes with all relevant stakeholders Support operational readiness activities to ensure successful event delivery

Performance Program Coordination

Coordinate with event agencies performers suppliers and operational partners during event delivery Monitor service delivery to ensure compliance with agreed scopes schedules and operational requirements Facilitate communication between technical teams performers vendors and internal stakeholders Support the execution of performance and program activities in accordance with approved event plans

Compliance Administrative Support

Track permits approvals operational documentation and event-related records Ensure compliance with venue procedures operational standards and health and safety requirements Maintain operational trackers supplier records project documentation and event files Support post-event reporting administrative tasks and event evaluations

Qualifications & Experience

Minimum 3 years of experience in event operations, event coordination, live events, activations, or similar operational support roles.Experience supporting public events, cultural programs, exhibitions, activations, or large-scale visitor experiences is preferred.Experience coordinating with multiple stakeholders, vendors, suppliers, and operational teams.Experience within museums, cultural institutions, heritage organizations, government entities, or public-facing environments is an advantage.Strong organizational and multitasking skills with the ability to manage competing priorities.Willingness to work flexible hours, including evenings, weekends, and public holidays, based on event requirements.

Language Requirements

Strong written and verbal communication skills in English.Arabic language proficiency is preferred.

Core Competencies

Knowledge of live event operations and production coordination.Understanding of venue operations, event logistics, and health & safety practices.Ability to coordinate effectively with vendors, suppliers, performers, and operational stakeholders.Strong organizational, planning, and problem-solving skills.Excellent attention to detail and ability to work under pressure in fast-paced environments.Proactive approach with strong interpersonal and communication skills.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience maintaining operational trackers, schedules, and event coordination documentation