Events Operations Officer – Permits

Confidential Company; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Confidential Company in Dubai is seeking an experienced Events Operations professional to lead planning and delivery of corporate and employee engagement events. You will manage logistics, registrations, venue setup and onsite operations while coordinating with suppliers and internal stakeholders to ensure quality, cost controls and on-time execution.

The role requires 2–4 years of event operations or related experience, excellent English communication, and strong organisational skills to handle

Qualifications

• 2–4 years' experience in event operations, venue management or project coordination.
• Strong administrative, organisational and communication skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Excellent written and verbal communication skills in English.

Responsibilities

• Support the planning and delivery of community corporate events and employee engagement initiatives.
• Coordinate event logistics registrations venue setup supplier requirements and onsite operations.
• Ensure events are delivered on time, within budget and to quality standards.
• Provide onsite operational support before, during and after events for a seamless attendee experience.
• Support post-event evaluations and identify opportunities for continuous improvement.

Education

Bachelor's degree in Event Management, Hospitality Management, Business Administration or a related discipline.

Job description

Event Operations Delivery

Support the planning and delivery of community corporate events employee engagement initiatives and member engagement activities Coordinate event logistics registrations venue setup supplier requirements and onsite operations Ensure events are delivered in accordance with approved plans timelines budgets and quality standards Provide onsite operational support before during and after events ensuring a seamless experience for stakeholders and attendees Support post-event evaluations and identify opportunities for continuous improvement

Venue Operations

Coordinate the day-to-day operations of assigned venues Manage venue bookings operational schedules and client requirements Liaise with Facilities Security IT Audio Visual Catering and other service providers to ensure smooth venue operations Support venue inspections client site visits and operational readiness Monitor venue utilisation and recommend improvements to enhance operational efficiency and customer experience

Event Administration Governance

Prepare contracts quotations invoices procurement requests and financial documentation Maintain accurate event records project documentation and administrative files Ensure compliance with procurement governance and financial policies Monitor project timelines and maintain accurate document control throughout the event lifecycle Support budget tracking purchase requests and supplier documentation

Activations Permits Compliance

Coordinate and manage all permits and approvals required for community activations corporate events and venue-based experiences Liaise with relevant government authorities developers landlords and internal stakeholders to obtain all necessary approvals Ensure all activations and events comply with applicable regulations safety requirements and policies Track permit applications approval timelines and expiry dates to ensure timely event delivery Maintain accurate records of permits approvals and supporting documentation Identify opportunities to streamline permit processes and improve operational efficiency

Stakeholder Supplier Coordination

Coordinate with Business Units clients suppliers contractors and service providers throughout the event lifecycle Build and maintain positive working relationships with internal and external stakeholders Monitor supplier performance and ensure services are delivered in accordance with agreed standards Support supplier onboarding operational coordination and event execution

Reporting Continuous Improvement

Prepare post-event reports attendance analysis and operational KPIs Monitor venue utilisation event statistics and operational performance Maintain accurate event databases and reporting records Support the preparation of management reports and operational dashboards Identify opportunities to improve operational efficiency customer experience and internal processes

Qualifications

• Bachelor's degree in Event Management, Hospitality Management, Business Administration or a related discipline.
• 2–4 years' experience in event operations, venue management or project coordination.
• Experience coordinating suppliers, permits and operational logistics.
• Strong administrative, organisational and communication skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Excellent written and verbal communication skills in English