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buildup; Dubai; On-site; AED 277,000 - 646,000; Full time

Job summary

buildup is seeking experienced Freelance Event Producers to work on pavilions, conferences, summits, and gala dinners in the UAE. Immediate start and hands-on project leadership are required for high-profile events with VVIP guests.

Candidate will own end-to-end production, coordinate cross-functional teams, and manage on-site challenges with precision, delivering seamless experiences for attendees and stakeholders.

Qualifications

• Proven experience as an Event Producer in the UAE events industry.
• Strong hands-on experience in pavilions, conferences, summits, and/or gala dinners.
• Experience independently managing an assigned event scope from planning through on-site execution.
• Experience working on high-profile events involving VVIP guests.
• Strong understanding of event production, technical requirements, show flow, and on-site operations.

Responsibilities

• Take ownership of planning, coordination, and execution of the assigned event scope with the Event Lead and project team.
• Manage conference and summit production, including speaker coordination, requirements, presentations, rehearsals, schedules, and show flow.
• Oversee gala dinner planning and execution, including program flow, entertainment, production, venue coordination, suppliers, rehearsals, and on-site delivery.
• Coordinate pavilion activities and day-to-day operations for smooth execution.
• Coordinate with venues, suppliers, technical teams, speakers, performers, and stakeholders.
• Develop and manage production schedules, show flows, rehearsals, and event timelines.
• Coordinate AV, staging, lighting, sound, and other technical requirements.
• Ensure smooth on-site execution and address production challenges as they arise.

Skills

Event production

On-site coordination

VVIP event handling

Vendor liaison

Timeline management

Problem solving under pressure

Tools

AV equipment

Stage lighting

Sound systems

Job description

We’re looking for experienced Freelance Event Producers with strong hands-on experience in pavilions, conferences, summits, and high-profile gala dinners to join our team immediately.

Key Responsibilities:

• Take ownership of the planning, coordination, and execution of the assigned event scope, working closely with the Event Lead and wider project team
• Manage conference and summit production, including speaker coordination, speaker requirements, presentations, rehearsals, session schedules, and show flow
• Manage gala dinner planning and execution, including program flow, entertainment, technical production, venue coordination, suppliers, rehearsals, and on-site delivery
• Coordinate pavilion activities and operational requirements, ensuring smooth day-to-day execution
• Manage requirements for events involving VVIP guests, ensuring a high standard of coordination, protocol, and attention to detail
• Coordinate with venues, suppliers, technical teams, speakers, performers, and other stakeholders
• Develop and manage production schedules, show flows, rehearsals, and event timelines
• Coordinate technical requirements, including AV, staging, lighting, sound, and event setup
• Ensure smooth execution on event day and resolve production and operational challenges on-site

Requirements:

• Proven experience as an Event Producer in the UAE events industry
• Strong hands-on experience in pavilions, conferences, summits, and/or gala dinners
• Experience independently managing an assigned event scope from planning through on-site execution
• Experience working on high-profile events involving VVIP guests
• Strong understanding of event production, technical requirements, show flow, and on-site operations
• Excellent coordination, communication, and problem-solving skills
• Ability to work under pressure and deliver within tight timelines
• Must be available immediately and able to work onsite

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