EXPERIENCE COORDINATOR

LINKVIVA Live Communications; Dubai; On-site; AED 134,000 - 257,000; Full time

Job summary

LINKVIVA Live Communications is seeking an Experience Coordinator to support planning, coordination, and delivery of live event experiences in the UAE. You will work closely with the Experience Manager to ensure talent coordination, scheduling, and on-site execution meet the highest standards.

The role requires strong organizational skills, eye for detail, and the ability to manage multiple moving parts in a fast-paced environment.

Qualifications

• 2+ years of experience in events, experiential, or content coordination.
• Bachelor’s degree in Event Management, Media, Arts, or related field.
• Fluent in English; Arabic is a plus.
• Strong proficiency in Microsoft Office or Google Suite.

Responsibilities

• Support creation and management of experience schedules and timelines.
• Coordinate with talent, performers, speakers, and partners on logistics.
• Liaise with creative, production, and operations teams to align delivery.
• Track contracts, technical requirements, and deliverables.
• Maintain experience plans, run-of-shows, and project trackers.
• Support on-site delivery, including rehearsals and talent coordination.
• Conduct research on new talent, trends, and formats.
• Assist with post-event reporting and insights.

Skills

Event coordination

Communication

Time management

Office/PM tools

English fluency

Education

Bachelor’s degree in Event Management/Media

Tools

Microsoft Office

Google Suite

PM tools

Job description

Founded in 2003,we’vebuilt a legacy of unforgettable experiences across the Middle East. From flagship public events to large-scale activations, our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA — creators of experiences that live beyond the day.

Our Energy (Values) – The 5Ps

• People– We rise by lifting others
• Positivity– Wesee the light, even in chaos
• Perfection– Not flawless. But fearless in chasing better
• Pioneering– We break molds, not rules
• Passion– We lead with fire in the belly

Why You Should Join Us

• Shape the Experience: Play a key role in delivering live content and audience engagement across major events
• Grow with the Bold: Collaborate with creative leaders and industry pioneers
• Front Row Access: Work closely with talent, performers, and partners
• Dynamic Environment: Be part of diverse, high-impact projects that bring ideas to life

About the Role

Asan ExperienceCoordinator, you will support the planning, coordination, and execution of live event experiences.

Working closely with the Experience Manager, you will ensure all elements of the experience — from talent coordination to scheduling and on-site delivery — are aligned,organised, and executed to the highest standard.

This is a fast-paced, hands-on rolewhere attention to detail, strong coordination skills, and the ability to manage multiple moving parts are key to success.

WhatYou’llDo

• Support the creation and management ofexperience schedules, content plans, and timelines
• Coordinate withtalent, performers, speakers, and partnersonlogisticsand requirements
• Liaise with internal teams (creative, production, operations) to align delivery
• Trackcontracts, technical requirements, and deliverables, ensuring deadlines are met
• Maintain and updateexperience plans, run-of-shows, and project trackers
• Supporton-site delivery, including rehearsals, show flow, and talent coordination
• Conduct research onnew talent, trends, and experience formats
• Assistwithpost-event reporting, feedback, and performance insights

About You

• Highlyorganised, with strong attention to detail and time management
• Fast-paced and proactive, able to manage shifting priorities
• A confident communicator with strong relationship management skills
• Calm and solutions-focused under pressure
• Passionate aboutlive experiences, culture, and audience engagement
• Collaborative, with the ability to work across multiple teams

What You Need to Apply

• 2+ years of experience inevents, experiential, or content coordination
• Proven ability to manageschedules, stakeholders, and workflows
• Understanding oflive event delivery and production processes
• Fluent inEnglish (spoken and written); Arabic is a plus
• Bachelor’s degree inEvent Management, Media, Arts, or related field
• Strong proficiency inMicrosoft Office, Google Suite, or project management tools
• Based in the UAE with full working rights

Your Application Will Stand Out If You

• Experience working onlarge-scale events, activations, or brand experiences
• A proactive, hands-on mindset with a“no task too small” attitude