Document Controller - Construction Projects

AECOM Middle East Ltd; Al Ruways Industrial City; On-site; AED 78,000 - 123,000; Full time

Job summary

AECOM Middle East Ltd is seeking a Document Controller for construction projects in Abu Dhabi. You will manage project documentation within the ACONEX platform, ensuring current versions, proper filing, and timely control of submissions across teams.

The role requires at least five years of experience, familiarity with construction documentation practices, and proficiency in Word, Excel, and Outlook. UAE project exposure is preferred, with a focus on accuracy and audit trails.

Qualifications

• Five years of document control experience, preferably in construction supervision or design environments.
• Experience using ACONEX on large projects is essential.
• Understanding of controlled document workflows, revision management, and transmittals.

Responsibilities

• Administer project documentation within the ACONEX platform.
• Maintain accurate project folders, registers, metadata, and document repositories.
• Control document submission, review, approval, distribution, and close‑out workflows.

Skills

ACONEX

Document control

Construction document management

Electronic document management

Document registers

Document indexing

Document filing

Version control

Transmittal management

Technical submissions

Approval workflows

Correspondence management

Project records management

Drawing registers

Document retrieval

Data entry

Records archiving

Audit trails

Document status reporting

Compliance documentation

Construction documentation standards

Building project documentation

Information security

Microsoft Word

Microsoft Excel

Microsoft Outlook

Project management systems

Consultant coordination

Contractor documentation

Project handover records

Education

Degree preferred

Tools

ACONEX

Microsoft Word

Microsoft Excel

Microsoft Outlook

Project management systems

Job description

Job Snapshot

Role: Document Controller - Construction Projects

Location: Abu Dhabi Emirate, United Arab Emirates

Industry: Construction

Function: Administrative-Clerical

Experience: Minimum 5 years

Job Type: Full-time

Job Details

Country: United Arab Emirates

City: Abu Dhabi Emirate

Industry: Construction

Function: Administrative-Clerical

Salary: 7000-11000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Nationality: Any

Job Type: Full-time

Role Context

The Document Controller will provide the information management structure needed to keep construction teams, consultants, contractors, and project managers working from current and approved documentation. Accurate document control directly supports quality, coordination, contractual traceability, regulatory compliance, and efficient project delivery. The position will manage the full lifecycle of project records within ACONEX, from receipt and registration through review, revision, approval, distribution, retrieval, and final archiving. Strong control of document status and version history is essential to reducing errors and preventing outdated information from entering active construction workflows.

Key Responsibilities

• Administer project documentation within the ACONEX platform.


• Register incoming and outgoing documents using consistent indexing and classification standards.


• Maintain accurate project folders, registers, metadata, and document repositories.


• Control document submission, review, approval, distribution, and close‑out workflows.


• Track document revisions and ensure project users have access to current approved versions.


• Prevent superseded or uncontrolled documents from being used for active project activities.


• Coordinate document exchanges between project teams, contractors, consultants, and other stakeholders.


• Monitor outstanding submissions, approvals, responses, and overdue documentation.


• Follow up with responsible parties where document actions remain incomplete.


• Maintain transmittal records and clear audit trails for project correspondence and deliverables.


• Perform accurate data entry and update document registers as project information changes.


• Review incoming documentation for completeness, naming conventions, reference details, and filing requirements.


• Identify duplicate, missing, incorrectly classified, or inconsistent documentation.


• Resolve document control discrepancies in coordination with relevant project personnel.


• Generate document status reports, registers, trackers, and summaries for project management.


• Provide current documentation information to support meetings, reviews, audits, and reporting requirements.


• Respond promptly to requests for drawings, specifications, reports, correspondence, and other controlled records.


• Support engineering and construction teams by ensuring required project information can be retrieved efficiently.


• Maintain records of technical submissions, consultant responses, approvals, and related correspondence.


• Apply project‑specific document control procedures and construction documentation standards.


• Ensure controlled documents comply with agreed project requirements and applicable regulatory processes.


• Maintain confidentiality and appropriate access controls for commercially or technically sensitive information.


• Protect the integrity and security of electronic project records.


• Use Microsoft Word, Excel, and Outlook for registers, correspondence, reporting, and administrative coordination.


• Support integration with other project management or document control platforms where required.


• Maintain orderly archival records for completed documentation and project handover.


• Assist with document close‑out activities and compilation of final project records.


• Prioritize competing document control requirements across multiple workstreams and deadlines.


• Coordinate professionally with multidisciplinary teams while maintaining clear and consistent documentation practices.

Ideal Profile

Candidates should have at least five years of document control experience, preferably within a construction supervision consultancy, engineering design consultancy, or major building project environment. Proven hands‑on experience using ACONEX on large‑scale building or commercial projects is essential. Applicants should understand controlled document workflows, revision management, transmittals, registers, review cycles, approval status, and electronic filing structures. A degree is preferred but is not essential. Relevant document control or information management certifications will be advantageous. Experience working on construction projects in the United Arab Emirates is important, together with familiarity with building terminology, construction documentation practices, and multidisciplinary project environments. Candidates should be proficient in Microsoft Word, Excel, and Outlook and comfortable learning or operating additional project management and document control systems. The role suits a highly organized professional who can maintain accuracy under pressure, prioritize a large volume of information, protect confidential records, and provide dependable document support to project teams.

Skills Set

• ACONEX


• Document control


• Construction document management


• Electronic document management


• Document registers


• Document indexing


• Document filing


• Version control


• Revision tracking


• Transmittal management


• Technical submissions


• Approval workflows


• Correspondence management


• Project records management


• Drawing registers


• Document retrieval


• Data entry


• Records archiving


• Audit trails


• Document status reporting


• Compliance documentation


• Construction documentation standards


• Building project documentation


• Information security


• Microsoft Word


• Microsoft Excel


• Microsoft Outlook


• Project management systems


• Consultant coordination


• Contractor documentation


• Project handover records

Why Join Us

Strong document control is essential on complex construction projects where thousands of drawings, technical submissions, approvals, and correspondence items must remain accurate and traceable. This position offers the opportunity to develop deeper expertise in ACONEX‑based information management while supporting major building projects in Abu Dhabi. Working with AECOM provides exposure to multidisciplinary engineering and construction teams and to structured project delivery environments where information quality directly affects design coordination, construction progress, and compliance. The role offers a stable career path for document control professionals seeking broader experience across large‑scale projects.

About the Company

AECOM is a global infrastructure consulting firm providing engineering, design, planning, environmental, program management, and construction management services. Its Buildings and Places teams support complex developments through integrated design, technical coordination, project delivery, and construction management across the United Arab Emirates and international markets.