Document Controller - Oracle Unifier

Parsons; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Parsons Corporation is seeking an experienced Document Controller to support engineering and construction activities in Abu Dhabi, United Arab Emirates. This role focuses on coordinating project documentation, maintaining document registers, and ensuring timely information exchange across project teams.

Strong hands-on experience with Oracle Unifier is mandatory, along with proficiency in Microsoft Office applications and project information tracking. UAE experience and on-site work are required.

Qualifications

• Diploma or equivalent qualification with at least 7 years of document control experience.
• Strong hands-on experience with Oracle Unifier is mandatory.
• Experience in the United Arab Emirates.
• Ability to maintain document registers, databases, logs, and data‑driven reports.

Responsibilities

• Coordinate document flow between project operations, engineering, construction, and support teams.
• Register, track, and distribute documents according to procedures.
• Maintain document databases, registers, and tracking logs.
• Prepare and manage document transmittals and status reports.
• Enter project information and generate status reports.

Skills

Strong communication

Organizational skills

Microsoft Office proficiency

Document coordination

Education

Diploma or equivalent

Tools

Oracle Unifier

Microsoft Word and Excel

Job description

Document Controller - Oracle Unifier Job Snapshot - Role: Document Controller - Oracle Unifier - Location: Abu Dhabi, United Arab Emirates - Industry: Civil Engineering - Function: Administrative Support - Experience: 7 years in document control, or an equivalent combination of formal education and work experience - Job Type: Full Time - Work Arrangement: On-site

Overview

Parsons Corporation is seeking an experienced Document Controller to support engineering and construction project activities in Abu Dhabi, United Arab Emirates. The position focuses on coordinating project documentation, maintaining accurate document registers, managing information distribution, and supporting efficient document control processes. The successful candidate will manage incoming and outgoing documents, maintain tracking logs and transmittals, prepare status reports, and organize electronic project records. The role requires close coordination with project operations, engineering, construction, and support teams to ensure documentation is processed and distributed according to project timelines and client requirements. Strong hands‑on experience with Oracle Unifier is mandatory. Candidates must also demonstrate proficiency in Microsoft Office applications, document management procedures, and project information tracking. The position requires UAE experience and at least seven years of document control experience, or an equivalent combination of formal education and relevant work experience.

Job Details

Country: United Arab Emirates
City: Abu Dhabi
Industry: Civil Engineering
Function: Administrative Support
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On‑site

Key Responsibilities

• Project Document Control – Coordinate document flow between project operations, engineering, construction, and support teams.
• Receive and process incoming and outgoing project documentation.
• Register, track, and distribute documents according to established project procedures.
• Maintain accurate document databases, registers, and tracking logs.
• Prepare and manage document transmittals for project information exchange.
• Monitor document movement and maintain current records of document status.
• Support the timely distribution of engineering and construction documentation.
• Coordinate with relevant project personnel to address document control requirements.
• Oracle Unifier and Document Management Systems – Use Oracle Unifier to support project document control and information management activities.
• Maintain accurate document information within applicable project systems.
• Register and track project documentation using established electronic workflows.
• Support document retrieval and status reporting through project‑specific systems.
• Enter and update relevant project data accurately.
• Maintain consistency between document registers and associated project records.
• Support efficient processing of project information using approved document management procedures.
• Document Registration and Tracking – Register incoming and outgoing engineering and construction documents.
• Maintain document tracking databases and associated logs.
• Record document submissions and distribution activities.
• Prepare and update transmittals and document status information.
• Monitor outstanding documentation and follow up with relevant personnel when required.
• Maintain accurate records to support document traceability.
• Generate status reports for project team use.
• Assist with identifying incomplete or incorrectly recorded documentation.
• Document Distribution and Scheduling – Maintain document distribution schedules according to project timelines.
• Coordinate the circulation of project information between relevant teams.
• Support timely document delivery in accordance with client requirements.
• Monitor documentation priorities and upcoming distribution deadlines.
• Communicate document availability and distribution requirements to project stakeholders.
• Maintain accurate distribution records.
• Coordinate with engineering and construction personnel regarding documentation needs.
• Support consistent implementation of project document handling procedures.
• Electronic Filing and Document Archiving – Scan physical documents for electronic storage.
• Maintain structured electronic filing systems.
• Archive project documentation according to established procedures.
• Organize electronic records to support efficient retrieval.
• Maintain accurate filing information and document references.
• Assist project personnel with locating and retrieving required documents.
• Support the completeness and consistency of archived project records.
• Maintain orderly documentation throughout assigned project activities.
• Data Entry and Project Reporting – Enter project information into relevant databases and document management systems.
• Prepare document status reports using Microsoft Office and project‑specific applications.
• Maintain accurate spreadsheet records and supporting documentation.
• Update tracking information to reflect current document status.
• Support the preparation of administrative and document control reports.
• Verify entered information for accuracy and completeness.
• Coordinate with relevant project personnel to obtain missing information.
• Maintain organized records supporting project reporting requirements.
• General Project Administration – Support filing, typing, and routine administrative activities.
• Provide telephone support when required.
• Assist project personnel with document‑related administrative requests.
• Coordinate with engineering, construction, and support teams on routine information requirements.
• Maintain organized project records and administrative files.
• Support the completion of assigned administrative tasks within project deadlines.
• Perform additional project support activities associated with the position.

Required Qualifications and Experience

• Diploma or equivalent qualification, with at least 7 years of document control experience, or an equivalent combination of formal education and relevant work experience.
• Strong hands‑on experience with Oracle Unifier is mandatory.
• Previous work experience in the United Arab Emirates.
• Good understanding of project document control procedures.
• Experience registering, tracking, distributing, and archiving project documentation.
• Ability to maintain document registers, databases, logs, and transmittals.
• Proficiency in Microsoft Windows and common office applications.
• Strong computer and keyboard skills.
• Ability to use word processing, spreadsheet, and database applications.
• Experience entering project information and generating status reports.
• Strong written and verbal communication skills in English.
• Good organizational skills and attention to detail.
• Ability to coordinate effectively with project operations, engineering, construction, and support teams.
• Ability to manage document processing activities in accordance with project timelines.

Preferred Qualifications and Experience

• Arabic language proficiency.
• Engineering background or relevant engineering project experience.
• Previous experience working on large, site‑based engineering or construction projects.
• Experience handling high‑volume project documentation workflows.
• Strong interpersonal and stakeholder communication skills.
• Ability to interact effectively with multidisciplinary project teams.
• Ability to understand and interpret construction specifications.
• Comprehensive understanding of construction‑related processes relevant to the assigned project area.
• Advanced computer literacy for accessing data, maintaining records, and preparing reports.

Technical and Professional Competencies

• Oracle Unifier.
• Engineering and construction document control.
• Project documentation management.
• Electronic document registration and tracking.
• Incoming and outgoing document coordination.
• Document databases and registers.
• Document transmittal preparation.
• Document distribution scheduling.
• Electronic document archiving.
• Document scanning and retrieval.
• Microsoft Windows.
• Microsoft Word and Excel.
• Spreadsheet and database management.
• Project information data entry.
• Document status reporting.
• Engineering and construction team coordination.
• Project administrative support.
• Construction specification interpretation.
• Document management procedure compliance.
• High‑volume document workflow management.
• Stakeholder communication and organizational skills.

Working at Parsons

As a Document Controller, you will support engineering and construction project teams by maintaining accurate documentation, coordinating project information, and helping ensure that document workflows meet project requirements. The position provides an opportunity to apply Oracle Unifier expertise, document management skills, and administrative coordination capabilities within a multidisciplinary project environment in Abu Dhabi. You will work with engineering, construction, project operations, and support personnel to maintain organized project records and support efficient information exchange. Parsons promotes collaboration, professional development, technical excellence, and employee wellbeing.

About Parsons Corporation

Parsons Corporation provides engineering, technical consulting, design, and project services for infrastructure and development projects. Its multidisciplinary teams support project coordination, engineering activities, construction supervision, and information management. The company values accurate project documentation, effective communication, professional accountability, and collaborative working practices. Parsons is committed to equal employment opportunity without discrimination based on race, color, religion, sex, pregnancy, national origin, age, disability, or genetic information.