Document Controller - Infrastructure Projects

AECOM Middle East Ltd; Abu Dhabi; On-site; AED 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Paid time off

Life and disability insurance

Job summary

AECOM is seeking a Document Controller to join its infrastructure project team in Abu Dhabi, United Arab Emirates. You will manage engineering and construction documentation, maintain accurate project records, and ensure effective registration, tracking, distribution, and control of technical information throughout the project lifecycle.

The successful candidate will work closely with contractors, clients, engineers, and project teams to maintain reliable document control processes on-site for

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Document Control, Engineering, or a related discipline.
• Experience as a Document Controller on infrastructure or construction projects.
• Familiarity with document control procedures and engineering project records.

Responsibilities

• Manage engineering and construction documentation including drawings, specs, RFIs, method statements, submittals, and transmittals.
• Register and track documents using the project document management system.
• Maintain accurate document registers and filing systems; ensure latest approved documents are available.
• Control document revisions and verify availability of latest drawings and specs.
• Distribute documents to authorized stakeholders and monitor transmission records.
• Coordinate with contractors, clients, engineers, and project teams on submissions and approvals.

Skills

Organization

Attention to detail

Document control workflows

Communication

Coordination

Education

Degree in related field

Tools

Aconex

SharePoint

EDMS

Job description

Document Controller - Infrastructure Projects Job Snapshot - Role: Document Controller - Location: Abu Dhabi, United Arab Emirates - Industry: Civil Engineering - Function: Filing-Records Management - Experience: Relevant experience in document control on infrastructure or construction projects - Job Type: Full Time - Work Arrangement: On-site

Position Overview

AECOM is seeking a Document Controller to join its infrastructure project team in Abu Dhabi, United Arab Emirates. The position focuses on managing construction and engineering documentation, maintaining accurate project records, and ensuring the effective registration, tracking, distribution, and control of technical information throughout the project lifecycle. The successful candidate will work closely with contractors, clients, engineers, and project teams to maintain reliable document control processes. This includes managing technical submissions, monitoring approvals, controlling document revisions, and coordinating the documentation required for construction activities and project handover.

Job Details

Country: United Arab Emirates - City: Abu Dhabi - Industry: Civil Engineering - Function: Filing-Records Management - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Responsibilities

Project Document Management

• Manage engineering and construction documentation, including drawings, specifications, Requests for Information (RFIs), method statements, material submittals, inspection requests, technical submissions, and project correspondence.
• Register and track incoming and outgoing documents using the designated project document management system.
• Maintain accurate document registers and structured filing systems to ensure project information is properly recorded and readily accessible.
• Control document revisions and verify that the latest approved drawings, specifications, and technical documents are available to the relevant project personnel.
• Distribute project documents to authorized stakeholders and maintain complete records of document transmittals.
• Monitor document status, approvals, review comments, and outstanding technical submissions.

Documentation Coordination and Compliance

• Coordinate with contractors, clients, engineers, and project team members regarding document submissions, pending approvals, and overdue responses.
• Follow up on outstanding documentation to support timely review and coordination between project stakeholders.
• Maintain organized records of engineering drawings, technical submissions, approvals, meeting minutes, and correspondence.
• Apply established project document control procedures and reporting requirements.
• Support document audits by maintaining complete, accurate, and traceable project records.
• Use Aconex, SharePoint, electronic document management systems (EDMS), or comparable platforms to manage project documentation.

Construction Records and Project Handover

• Maintain project documentation throughout construction to support accurate records management and document retrieval.
• Coordinate the collection and organization of project closeout documentation.
• Manage handover records, including as-built drawings, operation and maintenance manuals, warranties, testing records, and associated technical documents.
• Ensure project closeout documentation is appropriately registered, organized, and maintained in accordance with project procedures.

Qualifications and Experience

• Diploma or Bachelor 's Degree in Business Administration, Document Control, Engineering, or a related discipline.
• Relevant professional experience as a Document Controller within infrastructure or construction projects.
• Good understanding of construction documentation, document control procedures, and engineering project records.
• Experience using Aconex, SharePoint, EDMS, or similar electronic document management platforms.
• Proficiency in Microsoft Office applications, particularly Microsoft Word and Excel.
• Previous experience working on infrastructure projects in the UAE is preferred.

Required Skills and Competencies

• Strong organizational abilities and attention to detail.
• Effective management of document registers, revisions, approvals, and transmittals.
• Ability to maintain accurate records and structured electronic filing systems.
• Good communication and coordination skills when working with multidisciplinary project teams.
• Familiarity with technical submissions and construction documentation workflows.
• Ability to monitor outstanding submissions and coordinate follow-up activities.
• Understanding of project documentation requirements and document audit processes.

Recruitment and Onboarding

AECOM maintains a secure recruitment process and takes fraudulent hiring activities seriously. All newly hired employees must attend an in-person Day 1 onboarding session at an AECOM office location as a condition of employment.

Benefits and Career Development

These may include

• medical
• dental
• vision coverage
• life and disability insurance
• paid time off
• leave benefits
• well-being resources
• employee assistance programs
• retirement savings arrangements
• other available employee programs

About AECOM

AECOM is a global infrastructure consulting and professional services firm delivering solutions across transportation, water, environment, energy, and buildings. Its services cover the project lifecycle, including advisory, planning, design, engineering, program management, and construction management. With more than 50,000 professionals worldwide, AECOM brings together engineers, planners, designers, scientists, digital specialists, and project management teams to address complex infrastructure challenges. AECOM is a Fortune 500 company that reported revenue of $16.1 billion in fiscal year 2025. The company promotes collaboration, professional development, and equal employment opportunities while pursuing its purpose of delivering a better world.