Document Control Supervisor - Construction Projects

AECOM Corporation; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Benefits offered by this job

Medical insurance

Retirement savings

Paid time off

Job summary

AECOM is seeking an experienced Document Control Supervisor to oversee document management activities for construction projects in Abu Dhabi, United Arab Emirates.

The role will develop, implement, and maintain document control systems across major projects, ensuring accuracy and accessibility of records. A bachelor's degree and proven leadership for supervising on-site document controllers are required.

Qualifications

• Bachelor's degree in a related field.
• Strong understanding of construction project documentation and document management procedures.
• Knowledge of document control systems and information management practices.

Responsibilities

• Develop, implement, and maintain document control systems for construction projects.
• Oversee the management of engineering drawings, construction plans, contracts, technical reports, and related project documentation.
• Establish organized procedures for receiving, recording, storing, retrieving, and distributing project documents.
• Ensure project records are maintained accurately and remain accessible to authorized personnel.
• Monitor document control activities to support efficient information management throughout project delivery.
• Maintain consistency in document handling procedures across assigned construction projects.
• Review existing document control practices and identify opportunities for operational improvement.

Skills

Leadership

Communication

Attention to detail

Education

Bachelor's degree in Business Administration, Engineering, Construction Management, or related field

Tools

Document management software

Construction management applications

Job description

Document Control Supervisor - Construction Projects Job Snapshot - Role: Document Control Supervisor - Location: Abu Dhabi, United Arab Emirates - Industry: Construction - Function: Filing-Records Management - Experience: Minimum 10 years of document control experience in the construction industry - Job Type: Full Time - Work Arrangement: On-site

Position Overview

AECOM is seeking an experienced Document Control Supervisor to oversee document management activities for construction projects in Abu Dhabi, United Arab Emirates.

Job Details

• Country: United Arab Emirates
• City: Abu Dhabi
• Industry: Construction
• Function: Filing-Records Management
• Salary: Not disclosed
• Gender: No Preference
• Candidate Nationality: Not specified
• Job Type: Full Time
• Work Arrangement: On-site

Key Responsibilities

Document Control Systems and Management

• Develop, implement, and maintain document control systems for construction projects.
• Oversee the management of engineering drawings, construction plans, contracts, technical reports, and related project documentation.
• Establish organized procedures for receiving, recording, storing, retrieving, and distributing project documents.
• Ensure project records are maintained accurately and remain accessible to authorized personnel.
• Monitor document control activities to support efficient information management throughout project delivery.
• Maintain consistency in document handling procedures across assigned construction projects.
• Review existing document control practices and identify opportunities for operational improvement.

Document Quality and Compliance

• Ensure project documentation complies with applicable regulatory requirements and company standards.
• Monitor the accuracy, completeness, and quality of documents maintained within the document control system.
• Verify that project records are properly filed and stored according to established procedures.
• Identify documentation errors, inconsistencies, or missing information requiring corrective action.
• Support compliance with project documentation requirements and internal quality procedures.
• Maintain appropriate records to demonstrate adherence to document management standards.
• Coordinate with relevant project personnel to resolve documentation issues.

Document Distribution and Stakeholder Coordination

• Manage the distribution of project documents to internal teams and external stakeholders.
• Coordinate the circulation of engineering drawings, plans, contracts, and reports according to project requirements.
• Ensure relevant personnel receive the documentation needed to perform their assigned responsibilities.
• Support communication between project teams through effective document management practices.
• Monitor document distribution activities to maintain accurate records of information exchange.
• Coordinate with stakeholders to address document access, availability, and distribution requirements.

Document Control Team Supervision

• Supervise and provide guidance to a team of document controllers.
• Coordinate daily document control activities and monitor the completion of assigned tasks.
• Provide direction on document handling procedures, filing requirements, and quality standards.
• Support consistent application of document control systems across the team.
• Assist team members in resolving operational documentation issues.
• Promote effective communication and collaboration within the document control function.
• Monitor team performance and identify areas where additional guidance or training may be beneficial.

Training and Process Development

• Train project team members on established document control procedures and systems.
• Explain document submission, storage, retrieval, and distribution requirements to relevant personnel.
• Provide guidance on the effective use of document management software and construction management applications.
• Support consistent understanding of documentation standards across project teams.
• Identify opportunities to improve document control workflows and information management practices.
• Recommend practical improvements to enhance documentation accuracy and operational efficiency.
• Assist in implementing updated document control procedures when required.

Audit Support and Documentation Review

• Support internal and external audit activities by providing requested project documentation.
• Assist in preparing document control records and reports for compliance reviews.
• Ensure relevant documentation is organized and available for audit purposes.
• Coordinate with project teams to retrieve records and resolve documentation queries.
• Monitor document management practices to support compliance with applicable standards.
• Maintain accurate supporting records for documentation reviews and audit requirements.

Reporting and Information Management

• Prepare regular reports on document control activities and project documentation status.
• Monitor the organization, availability, and completeness of project records.
• Provide updates on documentation activities to relevant project personnel.
• Identify outstanding documentation matters and communicate issues requiring attention.
• Maintain reliable records of document management operations.
• Support project reporting requirements through accurate and timely documentation information.

Qualifications and Education

• Bachelor 's degree in Business Administration, Engineering, Construction Management, or a related field.
• Strong understanding of construction project documentation and document management procedures.
• Knowledge of document control systems and information management practices.

Required Professional Experience

• Minimum 10 years of experience in document control within the construction industry.
• Experience managing construction project documentation, including drawings, plans, contracts, and technical reports.
• Practical experience using document management software and construction management applications.
• Proven leadership and team management capabilities.
• Experience maintaining documentation quality and supporting compliance with established standards.
• Ability to coordinate document distribution and information exchange across project teams.

Technical Skills and Competencies

• Proficiency in document management software and construction management applications.
• Strong organizational skills and the ability to manage multiple documentation activities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document handling.
• Ability to establish and maintain structured filing and document storage systems.
• Knowledge of documentation compliance and quality control requirements.
• Effective coordination with internal project teams and external stakeholders.
• Strong supervisory and team leadership skills.
• Ability to prepare clear document control reports and status updates.
• Problem-solving skills for addressing documentation issues and workflow inefficiencies.
• Ability to train colleagues on document management procedures and systems.
• Commitment to maintaining accurate, accessible, and properly managed project records.

Recruitment and Onboarding

AECOM is committed to maintaining a secure and trustworthy recruitment process and takes fraudulent hiring activity seriously. All newly hired employees are required to attend an in-person Day 1 onboarding session at an AECOM office location as a condition of employment.

Employee Benefits and Professional Development

• Medical, dental, and vision insurance.
• Life insurance, accidental death and dismemberment coverage, and disability benefits.
• Paid time off and applicable leave arrangements.
• Employee assistance programs and well-being resources.
• Business travel insurance and service recognition awards.
• Retirement savings arrangements and employee stock purchase plan participation.
• Voluntary benefits and other employee programs.
• Flexible work options where applicable.

Job Reference: J10147623 Business Line: B&P - Buildings & Places Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Administration

About AECOM

AECOM is a global infrastructure consulting firm providing advisory, planning, design, engineering, program management, and construction management services. The company works with public- and private-sector clients across transportation, buildings, water, energy, and environmental infrastructure. Its multidisciplinary teams develop sustainable and resilient solutions to complex engineering and development challenges. With more than 50,000 professionals worldwide, AECOM brings together engineers, planners, designers, scientists, digital innovators, construction managers, and other specialists working across the project lifecycle.

AECOM is a Fortune 500 company that reported revenue of $16.1 billion in fiscal year 2025. The organization supports professional development, collaboration, and equal employment opportunities. Applicant information is handled confidentially in accordance with its equal employment opportunity guidelines.