Document Controller

Caliberly; Abu Dhabi; On-site; AED 112,000 - 201,000; Full time

Benefits offered by this job

Stable role

Structured environment

Competitive compensation

Growth opportunities

Job summary

Caliberly seeks a meticulous Document Controller to manage project documentation in line with established procedures. You will organize, classify, and control drawings, specifications, and correspondence across digital and physical formats.

Responsibilities include version control, audits support, and timely distribution to stakeholders, with close collaboration to project teams. A Diploma or Bachelor’s degree and 3–5 years’ experience in construction are preferred.

Qualifications

• Diploma or Bachelor’s degree in Engineering, Business Administration, or a related field.
• 3–5 years of experience as a Document Controller in construction projects.
• Familiarity with construction drawings, specifications, and technical documents.

Responsibilities

• Maintain, organize, and control all incoming and outgoing project documents.
• Ensure documents are properly classified, filed, and stored in physical and digital formats.
• Manage document numbering, version control, and revision tracking.
• Distribute drawings, specifications, and correspondence to stakeholders.
• Coordinate with project teams, consultants, and contractors to ensure timely document flow.
• Track document submissions, approvals, and transmittals.
• Ensure all documents comply with procedures and project standards.
• Support QA/QC teams by maintaining quality-related records and logs.
• Assist during audits by providing accurate documentation.
• Maintain logs for drawings, RFIs, submittals, and approvals.
• Generate periodic reports on document status and outstanding items.
• Monitor deadlines and follow up on pending documents.
• Assist project teams with documentation for project handover.
• Ensure records are complete, approved, and archived properly.
• Support document close-out activities at project completion.

Skills

Organizational skills

Time management

Attention to detail

MS Office

Document control systems

Communication

Education

Diploma or Bachelor’s degree in Engineering, Business Admin, or related field

Tools

MS Office

Document control systems

Job description

About the Role

We are seeking a highly organized and detail-oriented Document Controller to manage, track, and maintain all project documentation in accordance with established procedures and project requirements.

Key Responsibilities

Document Control & Management

• Maintain, organize, and control all incoming and outgoing project documents.
• Ensure documents are properly classified, filed, and stored in physical and digital formats.
• Manage document numbering, version control, and revision tracking.

Coordination & Distribution

• Distribute drawings, specifications, and correspondence to relevant stakeholders.
• Coordinate with project teams, consultants, and contractors to ensure timely document flow.
• Track document submissions, approvals, and transmittals.

Quality & Compliance

• Ensure all documents comply with company procedures and project standards.
• Support QA/QC teams by maintaining quality-related records and logs.
• Assist during audits by providing accurate and up-to-date documentation.

Reporting & Tracking

• Maintain logs for drawings, RFIs, submittals, and approvals.
• Generate periodic reports on document status and outstanding items.
• Monitor deadlines and follow up on pending documents.

Project Support & Close-Out

• Assist project teams with documentation required for project handover.
• Ensure all records are complete, approved, and archived properly.
• Support document close-out activities at project completion.

Qualifications & Experience

• Diploma or Bachelors degree in Engineering, Business Administration, or a related field.
• 3–5 years of experience as a Document Controller in construction projects.
• Familiarity with construction drawings, specifications, and technical documents.

Key Skills & Competencies

• Strong organizational and time management skills
• Attention to detail and accuracy
• Proficiency in MS Office and document control systems
• Ability to manage multiple documents and deadlines
• Good communication and coordination skills

What We Offer

• Stable role within active construction projects
• Professional and structured work environment
• Competitive compensation and benefits
• Opportunities for growth and skill development