Document Controller - Immediate joiner (preferred)

Quality Equipment Rental LLC; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Quality Equipment Rental LLC in Dubai is seeking a meticulous Document Controller to ensure all company documents are stored, updated, and distributed efficiently, maintaining accuracy and confidentiality across all teams. You will collaborate with internal departments, manage documents, and prepare reports to support service supervisor and breakdown teams on ongoing projects.

The role involves handling technical documents, equipment records, and other critical files with precision, creating

Qualifications

• Proven work experience as a Document Controller or similar role.
• Familiar with document management systems and procedures.
• Proficient in MS Office and document control software.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication with internal teams.

Responsibilities

• Copy, scan, and store documents (hard and soft copies) for easy access and proper archiving.
• Check accuracy and ensure all documents, including maintenance records, are up-to-date.
• Review and update equipment documents with colleagues and line manager.
• Distribute equipment-related documents to internal teams and line manager.
• File documents in hard and soft formats, ensuring organized and secure records.
• Create document templates for future use with approval from line manager.
• Retrieve files for colleagues or management, including holidays or sick days.
• Manage the flow of documentation within the organization on daily basis.
• Maintain confidentiality around sensitive information, including terms of agreements.
• Prepare ad-hoc reports on ongoing projects and documentation status.

Skills

Document management

MS Office

Attention to detail

Communication skills

Time management

Confidentiality

Organization

Education

Degree in administration or related field

Tools

Document management software

MS Office suite

Job description

Summary

The ideal candidate will ensure that all company documents, both physical and digital, are stored, updated, and distributed efficiently, maintaining accuracy and confidentiality at all times. As a Document Controller, you will collaborate closely with internal teams, manage documents, and prepare reports to support service supervisor & breakdown team with ongoing projects. You will play a key role in ensuring that technical documents, equipment records, and other critical records are handled with precision and care.

Summary

The ideal candidate will ensure that all company documents, both physical and digital, are stored, updated, and distributed efficiently, maintaining accuracy and confidentiality at all times. As a Document Controller, you will collaborate closely with internal teams, manage documents, and prepare reports to support service supervisor & breakdown team with ongoing projects. You will play a key role in ensuring that technical documents, equipment records, and other critical records are handled with precision and care.

Key Responsibilities

• Copy, scan, and store documents (Hard & Soft Copy) to ensure easy access and proper archiving to all.
• Check for accuracy and ensure all documents, including maintenance records, are error-free and up-to-date without any fail.
• Review and update equipment documents, such as manuals and workflows, ensuring their relevance and correctness with relevant colleagues & line manager.
• Distribute equipment-related documents and copies to internal teams & line manager as without any fail.
• File documents in both hard & soft formats, ensuring organized and secure records to access relevant team members & line manager.
• Create document templates for future use with approval from line manager, facilitating efficiency in documentation processes.
• Retrieve files as required by colleagues &/or management, ensuring swift and accurate access to documents even if you are on holidays, sick etc.
• Manage the flow of documentation within the organization on daily bases, ensuring timely distribution and receipt of essential files with management.
• Maintain confidentiality around sensitive information, including terms of agreements and proprietary documents.
• Prepare ad-hoc reports on ongoing projects and documentation status, providing insights to management on daily bases.

Skills And Qualifications

• Proven work experience as a Document Controller or similar role.
• Familiarity with document management systems and procedures.
• Proficient in MS Office and document control software.
• Strong attention to detail with excellent organizational skills.
• Ability to maintain confidentiality and work with sensitive information.
• Strong communication skills to interact with internal teams.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• A degree in administration, business, or a related field is preferred.
• Certification in document control management is a plus.