Document Controller-Executive Assistant

Confidential Company; Dubai; On-site; AED 200,000 - 280,000; Full time

Job summary

Confidential Company in the United Arab Emirates seeks a Senior Document Controller with exposure to Executive Assistant duties. The role requires handling project documents for construction interior fit-out projects, managing registers and version control, and coordinating RFIs and submittals.

You will provide executive support including calendar management, travel arrangements, and reporting, while supporting project managers and senior management with administrative tasks.

Qualifications

• Bachelor's degree in Business Engineering or related field.
• 5+ years as Document Controller with exposure to Executive Assistant or senior admin duties.
• Experience in Construction Interior Fit-Out or related industry.
• Strong knowledge of document control procedures and project documentation workflows.
• Proficiency in MS Office and document management systems (Aconex/Procore/EDMS).
• Ability to handle confidential information with discretion.

Responsibilities

• Manage, track, distribute, and archive project documents and correspondence.
• Maintain document control registers and version control systems.
• Coordinate RFIs, shop drawings, material submittals, and approvals.
• Provide executive support: calendar management, meetings, travel, reports and presentations.
• Support project managers and senior management with admin and coordination tasks.
• Ensure accurate record-keeping and compliance with procedures.

Skills

Organizational skills

Communication

Time management

Multitasking

Interpersonal skills

Confidential information handling

Stakeholder coordination

Education

Bachelor's degree in Business Engineering or related field

Tools

Aconex

Procore

EDMS

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

• Bachelor s degree in Business Engineering or a related field Minimum 5 years of experience as a Document Controller with exposure to Executive Assistant or senior administrative support responsibilities Experience in the Construction Interior Fit-Out or related industry Strong knowledge of document control procedures project documentation and document management systems Aconex Procore EDMS or similar Proficiency in Microsoft Office Suite Word Excel PowerPoint Outlook Excellent organizational communication multitasking and time management skills Ability to handle confidential information with professionalism and discretion Strong interpersonal skills with the ability to coordinate effectively with clients consultants subcontractors and senior management Manage, track, distribute, and archive project documents and correspondence
• Maintain document control registers and version control systems
• Coordinate RFIs, shop drawings, material submittals, and approvals
• Provide executive support including calendar management, meeting scheduling, travel arrangements, and preparation of reports and presentations
• Support project managers and senior management with administrative and coordination activities
• Ensure accurate record-keeping and compliance with company procedures