Document Controller - EPC/Substation Projects | Abu Dhabi

Antal International; Abu Dhabi; On-site; AED 100,000 - 156,000; Full time

Job summary

Antal International in Abu Dhabi is seeking an experienced Document Controller for a key substation project. You will register and maintain project records, manage correspondence, and ensure current revisions are available to stakeholders on a deadline-driven schedule.

The role requires 6–10 years in document control within EPC or infrastructure, strong EDMS/Aconex skills, and excellent English communication. UAE/GCC project experience is an advantage and a UAE work permit may be required.

Qualifications

• Minimum 6–10 years of document control experience, preferably within EPC, construction, infrastructure or utility projects.
• Experience managing engineering drawings, technical submittals, transmittals and project documentation.
• Experience with electronic document management systems and project document workflows.
• Experience coordinating documentation with clients, consultants, contractors, vendors and multidisciplinary project teams is preferred.
• UAE/GCC project experience is an advantage.

Responsibilities

• Actively follow and promote the Company Safety and Security policies and ensure that fellow employees and visitors are doing the same.
• Register and maintain incoming and outgoing correspondence, drawings, technical documents, submittals and other project records in the applicable document control system.
• Maintain document registers, transmittal logs, drawing registers and other tracking records, ensuring information is accurate and up to date.
• Control the receipt, distribution, revision and retrieval of project documents and ensure that current approved revisions are available to relevant stakeholders.
• Prepare and process document transmittals and coordinate submissions to clients, consultants, subcontractors, vendors and internal departments.
• Monitor document/submittal status and follow up with relevant teams on outstanding reviews, approvals, comments and resubmissions.
• Maintain electronic and hard-copy project records in accordance with approved filing structures, document numbering systems and document control procedures.
• Ensure superseded documents are appropriately identified and controlled to prevent unintended use.
• Coordinate with Engineering, Project, QA/QC, Procurement and other teams to ensure timely flow and traceability of project documentation.
• Maintain confidentiality and safe custody of controlled and sensitive project/company documentation.

Skills

Document control

Attention to detail

Communication

MS Office

Team coordination

Education

Bachelor’s degree or diploma in Business Administration/Information Management/engineering related discipline

Tools

EDMS

Aconex

Job description

Antal International in Abu Dhabi is seeking an experienced Document Controller for a key substation project. You will register and maintain project records, manage correspondence, and ensure current revisions are available to stakeholders on a deadline-driven schedule.

The role requires 6–10 years in document control within EPC or infrastructure, strong EDMS/Aconex skills, and excellent English communication. UAE/GCC project experience is an advantage and a UAE work permit may be required.