Document Controller

Antal International; Abu Dhabi; On-site; AED 100,000 - 156,000; Full time

Job summary

Antal International in Abu Dhabi is seeking an experienced Document Controller for a key substation project. You will register and maintain project records, manage correspondence, and ensure current revisions are available to stakeholders on a deadline-driven schedule.

The role requires 6–10 years in document control within EPC or infrastructure, strong EDMS/Aconex skills, and excellent English communication. UAE/GCC project experience is an advantage and a UAE work permit may be required.

Qualifications

• Minimum 6–10 years of document control experience, preferably within EPC, construction, infrastructure or utility projects.
• Experience managing engineering drawings, technical submittals, transmittals and project documentation.
• Experience with electronic document management systems and project document workflows.
• Experience coordinating documentation with clients, consultants, contractors, vendors and multidisciplinary project teams is preferred.
• UAE/GCC project experience is an advantage.

Responsibilities

• Actively follow and promote the Company Safety and Security policies and ensure that fellow employees and visitors are doing the same.
• Register and maintain incoming and outgoing correspondence, drawings, technical documents, submittals and other project records in the applicable document control system.
• Maintain document registers, transmittal logs, drawing registers and other tracking records, ensuring information is accurate and up to date.
• Control the receipt, distribution, revision and retrieval of project documents and ensure that current approved revisions are available to relevant stakeholders.
• Prepare and process document transmittals and coordinate submissions to clients, consultants, subcontractors, vendors and internal departments.
• Monitor document/submittal status and follow up with relevant teams on outstanding reviews, approvals, comments and resubmissions.
• Maintain electronic and hard-copy project records in accordance with approved filing structures, document numbering systems and document control procedures.
• Ensure superseded documents are appropriately identified and controlled to prevent unintended use.
• Coordinate with Engineering, Project, QA/QC, Procurement and other teams to ensure timely flow and traceability of project documentation.
• Maintain confidentiality and safe custody of controlled and sensitive project/company documentation.

Skills

Document control

Attention to detail

Communication

MS Office

Team coordination

Education

Bachelor’s degree or diploma in Business Administration/Information Management/engineering related discipline

Tools

EDMS

Aconex

Job description

Job Location: Abu Dhabi, United Arab Emirates

Work Mode: On-site

Date Posted: 20 October 2026

Job Reference/ID: 119-document-controller

Job Description / Role:

Our Client, a leading UAE-based engineering and infrastructure company, is looking to hire an experienced Document Controller for a key substation project in Abu Dhabi.

Key Responsibilities:

• Actively follow and promote the Company Safety and Security policies and ensure that fellow employees and visitors are doing the same. These policies are to be always followed within the Company environment to ensure a safe and secure workplace for all.
• Register and maintain incoming and outgoing correspondence, drawings, technical documents, submittals and other project records in the applicable document control system.
• Maintain document registers, transmittal logs, drawing registers and other tracking records, ensuring information is accurate and up to date.
• Control the receipt, distribution, revision and retrieval of project documents and ensure that current approved revisions are available to relevant stakeholders.
• Prepare and process document transmittals and coordinate submissions to clients, consultants, subcontractors, vendors and internal departments.
• Monitor document/submittal status and follow up with relevant teams on outstanding reviews, approvals, comments and resubmissions.
• Maintain electronic and hard-copy project records in accordance with approved filing structures, document numbering systems and document control procedures.
• Ensure superseded documents are appropriately identified and controlled to prevent unintended use.
• Coordinate with Engineering, Project, QA/QC, Procurement and other teams to ensure timely flow and traceability of project documentation.
• Maintain confidentiality and safe custody of controlled and sensitive project/company documentation.

Experience Required:

• Minimum 6–10 years of document control experience, preferably within EPC, construction, infrastructure or utility projects.
• Experience managing engineering drawings, technical submittals, correspondence, transmittals and project documentation.
• Experience with electronic document management systems and project document workflows.
• Experience coordinating documentation with clients, consultants, contractors, vendors and multidisciplinary project teams is preferred.
• UAE/GCC project experience is an advantage.

Education Qualifications: Bachelor’s degree or diploma in Business Administration, Information Management, an engineering related discipline or an equivalent qualification.

Skills Required:

• Good knowledge of document control procedures, numbering, filing, distribution and revision control.
• Proficiency in EDMS/document management systems and MS Office; experience with Aconex or similar systems is preferred.
• Ability to maintain accurate registers, logs, transmittals and document status reports.
• Good understanding of engineering drawings, technical documents and EPC/construction project documentation.
• Strong attention to detail, organization, communication and follow-up skills.

Languages: Excellent English communication skills, including writing, speaking and reading. Arabic is preferred; additional languages are an advantage.

Employment / Job Type: Full Time

Nationality: Any Nationality

Department / Functional Area: Document Control

Closing Date: 28 October 2026