Document Controller - Civil

SAM Building Contracting (L.L.C); Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Tanqeeb is seeking a Document Controller to oversee project documentation within a civil/construction context in the UAE. The role requires meticulous records management and strong communication with project teams.

Responsibilities include document editing, logging, and template creation, with daily progress reporting and strict confidentiality. Proficiency with Aconex, Procore, and SharePoint is preferred, along with a degree in a related field.

Qualifications

• Bachelor's degree in Civil Engineering or related field preferred.
• 3–5 years of dedicated experience as a Document Controller in civil/construction.
• Proficiency with document management software (Aconex, Procore, SharePoint) and standard office apps.
• Strong understanding of civil engineering terminology, document types, and project lifecycle phases.
• Excellent organizational skills and meticulous attention to detail.

Responsibilities

• Print, scan and distribute project documents as needed.
• Check for accuracy and edit files (invoices, letters, submittals) for consultant/client submission.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by staff, clients or consultant.
• Manage the flow of documentation and correspondence among project teams.
• Maintain confidentiality of sensitive information.
• Apply for DM authority inspections and authority approvals/ renewals.
• Prepare daily progress reports (DPR) for client/consultant submissions.
• Maintain rental equipment records with MR and LPO details.
• Ensure documentation meets formal requirements and standards.
• Maintain systems and procedures to track correspondence, minutes, reports, payment requests, change notices, change orders, claims, and RFIs.
• Scan and maintain DO and MR copies before submitting to procurement and accounts.
• Prepare site office stationery material requirements.
• Take on other duties as assigned.

Skills

Attention to detail

Organizational skills

Communication

Independent worker

Education

Bachelor's degree in Civil Engineering or Construction Management

Tools

Aconex

Procore

SharePoint

Job description

1. Print, Scan and distribute project related documents as needed.

2. Check for accuracy and edit files, like progressive invoices, letters and all project relevant document submittals for submission to consultant or client and maintain their log sheets accordingly.

3. File documents in physical and digital records.

4. Create templates for future use.

5. Retrieve files as requested by staff, clients or consultant.

6. Manage the flow of documentation and correspondence within the organization, client, consultant, sub-contractors and suppliers.

7. Maintain confidentiality around sensitive information.

8. To apply for DM authority inspections.

9. To apply for authority approvals or renewals and maintain the log sheets accordingly.

10. Preparation of daily progress report (DPR) for submission to client and consultant on daily basis.

11. Maintain and update the rental equipment records along with MR and LPO details.

12. Ensuring all documentation meets formal requirements and standards.

13. Maintain system and procedures to track processing of documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, and requests for information, submittals, and schedules.

14. Scan and maintain the all DO and MR copies record prior to submit the hard copies to procurement and account departments.

15. Preparing the site offices stationary material requirements.

16. Any other responsibilities given from time to time.

Desired Candidate Profile

• Possession of a Bachelor's degree in Civil Engineering, Construction Management, or a related field is highly preferred.
• Minimum of 3-5 years of dedicated experience as a Document Controller, preferably within the civil engineering or construction industry.
• Proficiency in utilizing document management software (e.g., Aconex, Procore, SharePoint) and standard office applications.
• Strong understanding of civil engineering terminology, document types, and project lifecycle phases.
• Excellent organizational skills with a meticulous attention to detail in managing large volumes of information.
• Effective communication abilities, both written and verbal, to liaunt with diverse project teams.
• Ability to work independently and prioritize tasks efficiently in a fast-paced project environment.
• Familiarity with ISO 9001 or other quality management systems relevant to document control.
• Fluency in English is essential; knowledge of additional languages relevant to project location is a plus.
• A proactive and problem-solving attitude, committed to ensuring document integrity and project efficiency.