Required Document Controller

TestHiring; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

TestHiring in Dubai is seeking a Document Controller to ensure accurate, timely, and secure management of project and company documentation across construction, engineering, MEP, or contracting environments. The role requires UAE-based experience, solid knowledge of document control processes, and proficiency with MS Office; familiarity with Aconex or similar platforms is advantageous.

You will maintain document registers, version histories, and support project teams while upholding

Qualifications

• 5+ years UAE-based experience as a Document Controller.
• Experience in construction engineering MEP or contracting industries.
• Understanding of document control processes and workflows.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Familiar with document management systems such as Aconex or similar.
• Excellent communication and coordination abilities.
• Highly organized with meticulous attention to detail.
• Ability to manage multiple tasks and meet tight deadlines.

Responsibilities

• Organize, update, and maintain project and company documents.
• Manage incoming and outgoing documentation with accuracy and timeliness.
• Ensure proper recording, version control, and archiving of files.
• Maintain up-to-date document registers and revision histories.
• Coordinate with engineers, project managers, consultants, and clients.
• Monitor document flow to ensure timely distribution and approvals.
• Provide administrative support to project teams.
• Uphold confidentiality and integrity of sensitive records.

Skills

Attention to detail

Communication

Organizational skills

ERP proficiency

Excel proficiency

Education

Bachelor's degree in Accounting/Finance

Tools

Aconex

Job description

Summary: The Document Controller plays a critical role in ensuring the accurate timely and secure management of project and company documentation within construction engineering MEP infrastructure or contracting environments. This position is essential for maintaining compliance supporting project delivery and facilitating seamless communication across multidisciplinary teams. The ideal candidate will leverage their UAE-based experience to uphold document control standards support project efficiency and ensure all records are properly maintained archived and accessible throughout the project lifecycle.

Responsibilities:

• Organize maintain and update project and company documents including drawings reports and correspondence
  
• Manage incoming and outgoing documentation with precision and timeliness
  
• Ensure accurate recording version control and proper archiving of all files
  
• Maintain up-to-date document registers and revision histories
  
• Coordinate with engineers project managers consultants and clients for document submissions and approvals
  
• Monitor document flow to ensure timely distribution and approval cycles
  
• Provide administrative and documentation support to project teams
  
• Uphold confidentiality and integrity of sensitive project records
  

Requirements

• Minimum 5 years of UAE-based experience as a Document Controller
  
• Proven experience in construction engineering MEP or contracting industries
  
• Strong understanding of document control processes and project documentation workflows
  
• Proficient in Microsoft Office applications (Word Excel Outlook)
  
• Familiarity with document management systems such as Aconex or similar platforms is advantageous
  
• Excellent communication and coordination abilities
  
• High level of organizational skills with meticulous attention to detail
  
• Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment
  

Required Skills

Bachelors in Accounting / Finance 25 years UAE experience preferred IFRS VAT & Corporate Tax knowledge ERP & Excel proficiency Detail-oriented with strong analytical skills