Document Controller | Building Construction

ABU ALNAGA CONTRACTING; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Abu Alnaga Contracting is seeking an experienced Document Controller to support our building construction projects in Dubai. You will manage and control all project documents, ensure proper numbering, filing, and version control, and support project teams with accurate document submissions.

The role requires 3+ years in document control within construction, strong MS Office skills (Excel/Word), and familiarity with Aconex or Procore.

Qualifications

• 3+ years of experience as a Document Controller in the building construction industry.
• Experience with construction project documentation.
• Good knowledge of MS Office, particularly Excel and Word.
• Familiarity with document management systems such as Aconex, Procore, or similar platforms is an advantage.
• Strong organizational and communication skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Maintain and control all project documents, including drawings, specifications, method statements, RFIs, submittals, reports, correspondence, and transmittals.
• Receive, register, distribute, and track incoming and outgoing project documents.
• Ensure documents are properly numbered, dated, filed, and maintained according to the project document control procedure.
• Maintain document registers and ensure latest approved revisions are available to relevant teams.
• Monitor document revisions and prevent use of superseded or obsolete documents.
• Manage submission and approval status of drawings, material submittals, RFIs, and other technical documents.
• Prepare and issue transmittals and maintain records of document submissions and responses.
• Coordinate with consultants, subcontractors, suppliers, engineers, and internal departments regarding submissions and approvals.
• Maintain electronic and hard-copy filing systems and ensure documents are easily retrievable.
• Upload and manage documents through project document management systems such as Aconex, Procore, SharePoint, or similar platforms.
• Track pending approvals, comments, revisions, and overdue submissions and follow up with responsible parties.
• Maintain confidentiality and ensure proper access to project documents.
• Assist Project Manager and project team in preparing document reports and status updates.
• Ensure proper archiving and handover of project documentation upon project completion.
• Perform any other document control duties assigned by management.

Skills

MS Office

Organizational skills

Communication skills

Tools

Aconex

Procore

SharePoint

Job description

Abu Alnaga Contracting is looking for an experienced Document Controller to join our team and support our building construction projects.

Key Responsibilities:

• Maintain and control all project documents, including drawings, specifications, method statements, RFIs, submittals, reports, correspondence, and transmittals.
• Receive, register, distribute, and track incoming and outgoing project documents.
• Ensure all documents are properly numbered, dated, filed, and maintained according to the project document control procedure.
• Maintain document registers and ensure the latest approved revisions are available to relevant teams.
• Monitor document revisions and prevent the use of superseded or obsolete documents.
• Manage the submission and approval status of drawings, material submittals, RFIs, and other technical documents.
• Prepare and issue transmittals and maintain records of document submissions and responses.
• Coordinate with consultants, subcontractors, suppliers, engineers, and internal departments regarding document submissions and approvals.
• Maintain both electronic and hard-copy filing systems and ensure documents are easily retrievable.
• Upload and manage documents through project document management systems such as Aconex, Procore, SharePoint, or similar platforms.
• Track pending approvals, comments, revisions, and overdue submissions and follow up with the responsible parties.
• Maintain confidentiality and ensure proper access to project documents.
• Assist the Project Manager and project team in preparing document reports and document status updates.
• Ensure proper archiving and handover of project documentation upon project completion.
• Perform any other document control duties assigned by management.

Requirements:

• 3+ years of experience as a Document Controller in the building construction industry.
• Experience working with construction project documentation.
• Good knowledge of MS Office, particularly Excel and Word.
• Familiarity with document management systems such as Aconex, Procore, or similar platforms is an advantage.
• Strong organizational and communication skills.
• Ability to work under pressure and meet deadlines.

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