Document Controller

Kling Consult International GmbH and Co KG Architectural Design & Engineering LLC; Dubai; In loco; AED 120.000 - 180.000; Tempo pieno

Descrizione del lavoro

Kling Consult International GmbH and Co KG - Architectural Design & Engineering seeks a meticulous Document Controller for its Dubai, UAE office. You will manage the documents lifecycle, ensure indexing, version control, and archiving, and coordinate with multiple departments to maintain compliance.

Ideal candidates have a Bachelor's degree and 5+ years’ experience in document control, strong DMSS/Aconex skills, and excellent attention to detail.

Competenze

• Bachelor's degree in Business Administration, Information Management, or related field.
• 5+ years of experience in document control or a related field, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Advanced skills in DMSS (Aconex) is a must.
• Strong knowledge of database management, filing, and archiving systems.

Mansioni

• Develop, implement, and maintain document control systems and procedures.
• Manage the lifecycle of documents, including creation, review, approval, distribution, and archiving.
• Ensure all documents are properly indexed, stored, and easily retrievable.
• Coordinate with various departments to gather and organize documentation.
• Perform regular audits to ensure document accuracy and completeness.
• Maintain version control and track document revisions.
• Train staff on document control procedures and best practices.
• Generate reports on document status, compliance, and other metrics as needed.
• Assist in the implementation and maintenance of quality management systems.
• Ensure compliance with industry regulations and standards related to document control.

Conoscenze

MS Office

Document Control

Aconex

Attention to Detail

Time Management

Communication

Teamwork

Formazione

Bachelor's degree in Business Administration or Information Management

Strumenti

Aconex DMSS

Descrizione del lavoro

Kling Consult International GmbH and Co KG - Architectural Design & Engineering is a leading architectural and engineering consultancy headquartered in Germany. Established in 1954, KC opened its first international office in Dubai, U.A.E in 2004, and has since become prominent in the Middle East and Asia.

This is a full-time 6 days a week role located in Dubai, UAE

Role Description

We are seeking a highly organized and efficient Document Controller to join our team in Dubai, UAE. In this role, you will be responsible for managing and maintaining our organization's critical documents, ensuring compliance with industry standards and company policies.

• Develop, implement, and maintain document control systems and procedures
• Manage the lifecycle of documents, including creation, review, approval, distribution, and archiving
• Ensure all documents are properly indexed, stored, and easily retrievable
• Coordinate with various departments to gather and organize documentation
• Perform regular audits to ensure document accuracy and completeness
• Maintain version control and track document revisions
• Train staff on document control procedures and best practices
• Generate reports on document status, compliance, and other metrics as needed
• Assist in the implementation and maintenance of quality management systems
• Ensure compliance with industry regulations and standards related to document control

Qualifications

• Bachelor's degree in Business Administration, Information Management, or related field
• 5+ years of experience in document control or a related field, preferably in a corporate environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Advanced skills in DMSS (Aconex) is a must
• Strong knowledge of database management, filing, and archiving systems
• Experience with quality control procedures and data entry
• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Effective communication and interpersonal skills
• Knowledge of industry-specific regulations and standards related to document control
• Certifications in document management systems (preferred)
• Ability to work independently and as part of a team
• Strong time management skills and ability to prioritize tasks effectively