Projects Coordinator cum Document Controller

Abdul Rahim Architectural Consultants; Dubai; On-site; AED 167,400 - 223,200; Full time

Job summary

Abdul Rahim Architectural Consultants in Dubai is seeking a Project Coordinator to manage project documentation and facilitate communication between teams. The ideal candidate should have a BSc. in Architecture or Civil Engineering and at least 7 years of experience in project coordination.

Key responsibilities include overseeing project documentation lifecycle and acting as a liaison for project stakeholders. Proficiency in document control systems and collaborative skills are essential for this role.

Qualifications

• Minimum 7 years of experience in a similar role within an engineering consultancy or construction firm.
• Strong knowledge of project coordination processes, especially in pre-construction and post-construction stages.

Responsibilities

• Act as the central liaison for all administrative project matters.
• Manage the full lifecycle of project documentation.
• Facilitate internal meetings and follow-up on action items.

Skills

Project coordination processes

Document control systems

English proficiency

Organizational skills

Microsoft Office Suite

Collaboration with teams

Education

BSc. Architecture or Civil Engineering

Tools

Aconex

Odoo

Primavera

Contract Management

SharePoint

Job description

Key Responsibilities

Act as the central liaison between design teams, site supervision teams, contractors, and clients for all administrative project matters. Track and monitor project progress reports, timelines, submittals, RFIs, transmittals and approvals to ensure timely action and resolution. Coordinate the preparation and review of shop drawings, material submittals and related documentation with respective technical departments. Facilitate internal meetings and follow‑up on action items across various project stakeholders. Compile reports, presentations and project updates.

Document Control

Manage the full lifecycle of project documentation: receipt, logging, distribution, filing, archiving and retrieval. Implement and maintain project document control procedures in compliance with internal policies and project‑specific requirements. Ensure all correspondence, drawings, submittals, RFIs and other project records are properly categorized, coded and filed in both digital and physical formats. Monitor and ensure version control and traceability of all documents. Liaise with the IT Systems team to maintain and enhance the document control system.

Educational Background

BSc. Architecture or Civil Engineering.

Experience Required

Minimum 7 years of experience in a similar role within an engineering consultancy or construction firm.

Required Skills & Qualifications

• Strong knowledge of project coordination processes, especially in pre‑construction and post‑construction stages.
• Proficient in document control systems (e.g., Aconex, Odoo, Primavera, Contract Management, SharePoint, or equivalent).
• Excellent command of English (written and verbal).
• Strong organizational skills, attention to detail, and the ability to handle multiple tasks.
• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work collaboratively with cross‑functional teams.