Document Controller

Freighters LLC; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Zahr Freighters is seeking a detail-oriented Document Controller in Dubai to manage company records and logistics documentation. The role requires strong administrative skills, meticulous attention to detail, and the ability to maintain accurate and accessible documents for freight forwarding operations.

Responsibilities include organizing physical and electronic files, preparing shipping documents, and coordinating with logistics, warehouse, and finance teams.

Qualifications

• Diploma or degree in Business Administration or related field is required.
• Experience as Document Controller or Administrative role preferred.
• Familiarity with document control procedures and electronic filing systems.

Responsibilities

• Manage physical and electronic document filing systems.
• Receive, review, classify, and distribute documents to departments.
• Prepare and maintain shipping documents, invoices, and records.
• Ensure documents are properly named, numbered, and stored.
• Track document revisions and approvals.
• Maintain records of shipment documentation and paperwork.
• Coordinate with logistics, warehouse, finance, and operations teams.
• Scan, upload, and archive documents as required.
• Verify documents for completeness and accuracy before processing.
• Maintain document registers and tracking systems.
• Ensure latest versions are accessible to authorized staff.
• Follow retention, archiving, and retrieval procedures.
• Maintain confidentiality of sensitive information.
• Assist with reports and administrative documentation.
• Identify missing or incorrect documents and follow up with teams.
• Support internal reviews and audits with requested records.

Skills

Administrative skills

Microsoft Word

Microsoft Excel

Time management

Attention to detail

Communication

Independent work

Education

Diploma or Bachelor's in Business Administration / Office Management

Tools

Electronic filing systems

Job description

Zahr Freighters is looking for a detail-oriented and organized Document Controller to manage company records and logistics documentation in Dubai. The ideal candidate should have strong administrative skills, excellent attention to detail, and the ability to maintain accurate and accessible documents. This role supports the company’s freight forwarding and logistics operations by ensuring that important records are properly organized, updated, and available when needed.

Key Responsibilities

• Manage and maintain physical and electronic document filing systems.
• Receive, review, classify, and distribute incoming documents to the relevant departments.
• Prepare, organize, and maintain shipping documents, invoices, delivery notes, and other logistics records.
• Ensure documents are properly named, numbered, filed, and stored for easy retrieval.
• Track document revisions, approvals, and distribution.
• Maintain accurate records of shipment documentation and operational paperwork.
• Coordinate with logistics, warehouse, finance, and operations teams regarding document submissions.
• Scan, upload, copy, and archive documents as required.
• Verify documents for completeness and accuracy before processing.
• Maintain document registers and update tracking systems regularly.
• Ensure the latest approved versions of documents are accessible to authorized employees.
• Follow company procedures for document retention, archiving, and retrieval.
• Maintain confidentiality when handling sensitive company and customer information.
• Assist with preparing reports and administrative documentation.
• Identify missing or incorrect documents and follow up with the relevant teams.
• Support internal reviews and audits by providing requested records.

Requirements

• Diploma or bachelor’s degree in Business Administration, Office Management, or a related field.
• Previous experience as a Document Controller, Documentation Assistant, or Administrative Assistant is preferred.
• Knowledge of document control procedures and electronic filing systems.
• Familiarity with shipping, freight forwarding, or logistics documentation is an advantage.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple documents and meet deadlines.
• Professional approach to handling confidential information.Ability to work independently and coordinate effectively with different departments.

Working as a Document Controller at Zahr Freighters in Dubai offers an opportunity to develop valuable experience in document management and logistics administration. Candidates who are organized, dependable, and careful with documentation can help maintain accurate records and support the smooth operation of the company’s freight and shipping activities.