Document Controller – Finance Jobs in Dubai, UAE | Finance Department.

NAFFCO; Dubai; Presencial; AED 84.000 - 120.000; Jornada completa

Descripción de la vacante

Uae Job Alert in Dubai is seeking a Document Controller – Finance to manage and organize financial documents, invoices, purchase orders, and contracts within the Finance Department. The role focuses on accurate filing, version control, and audit documentation, ensuring secure storage and easy retrieval while complying with internal procedures and statutory requirements.

Candidates should have a finance or records-management background and experience in document control, with proficiency in

Formación

• Bachelor’s degree or equivalent in Finance, Accounting, Business Administration, or Records Management.
• Experience as Document Controller or Finance Administrator is preferred.
• Experience handling invoices, purchase orders, payment documents, or financial records.

Responsabilidades

• Receive, register, classify, organise, and maintain finance-related documents and records.
• Manage invoices, purchase orders, payment requests, receipts, statements, contracts, and supporting records.
• Ensure documents are accurately recorded, indexed, filed, and retrievable.
• Maintain document control procedures for versions, revisions, approvals, and distribution.
• Review documents for completeness, signatures, approvals, and supporting information.
• Maintain secure electronic and physical filing systems according to retention policies and access rules.
• Update document registers, filing indexes, and control records.
• Prepare tracking reports and management information when required.
• Coordinate with Finance and other departments to obtain missing documents and approvals.
• Support audits by providing well-organised documentation.
• Maintain confidentiality and ensure sensitive information is protected.

Conocimientos

Finance Document Control

Records Management and Document Filing

Document Indexing and Version Control

Invoice and Purchase Order Admin

Data Entry and Document Verification

Microsoft Office and Microsoft Excel

ERP and Document Management Systems

Audit Documentation Support

Confidentiality and Data Protection

Attention to Detail

Coordination and Follow-up

Time Management and Organisation

Educación

Bachelor’s degree in Finance, Accounting, Business Administration or Records Management

Herramientas

ERP Systems

Descripción del empleo

Job Overview

We are looking for a Document Controller – Finance to manage, organise, track, and maintain financial documents and records within the Finance Department in Dubai, UAE. The role involves ensuring that invoices, purchase orders, payment requests, contracts, receipts, statements, and other financial records are properly documented, securely stored, accurately updated, and easily accessible when required.

The successful candidate will support efficient finance document control, records management, document filing, version control, and audit documentation while ensuring compliance with internal company procedures and applicable statutory requirements.

Key Responsibilities

• Receive, register, classify, organise, and maintain finance-related documents and records.


• Manage financial documents including invoices, purchase orders, payment requests, receipts, statements, contracts, and supporting accounting records.


• Ensure documents are accurately recorded, indexed, filed, and readily retrievable.


• Maintain effective document control procedures for document versions, revisions, approvals, and distribution.


• Review documents for completeness, accuracy, required signatures, approvals, and supporting information.


• Maintain secure electronic and physical filing systems according to company retention, confidentiality, and access requirements.


• Update document registers, filing indexes, tracking sheets, and document control records.


• Prepare document tracking reports and management information when required.


• Coordinate with Finance and other departments to obtain missing documents, approvals, and supporting records.


• Support finance teams during internal and external audits by providing properly organised documentation.


• Maintain confidentiality and ensure sensitive financial information is handled securely.


• Follow company policies, document control procedures, and applicable compliance requirements.

Required Qualifications and Experience

• Bachelor’s degree, higher diploma, or relevant qualification in Finance, Accounting, Business Administration, Records Management, or a related field.


• Previous experience as a Document Controller, Finance Administrator, Accounts Administrator, Records Coordinator, or in a similar position is preferred.


• Experience handling invoices, purchase orders, payment documentation, accounting records, or financial documents.


• Familiarity with document management, electronic filing systems, and records administration is an advantage.

Skills and Competencies

• Finance Document Control


• Records Management and Document Filing


• Document Indexing and Version Control
  
• Invoice and Purchase Order Administration


• Data Entry and Document Verification


• Microsoft Office and Microsoft Excel


• ERP and Document Management Systems


• Audit Documentation Support


• Confidentiality and Data Protection


• Strong Attention to Detail


• Coordination and Follow-up


• Time Management and Organisation

Job Details

Department: Finance
Job Role: Document Controller
Location: Dubai, United Arab Emirates