Document Control Lead — Systems & Compliance

HUMAN-AI-Z Nexus Technology; Abu Dhabi; On-site; AED 70,000 - 110,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology is seeking a proactive Document Controller to design, develop and implement the company’s document control system from scratch for all commercial and corporate documentation.

You will establish policies, procedures, workflows, numbering, version control, retention schedules, and archiving standards while coordinating with departments to ensure accuracy and compliance.

Qualifications

• Experience as Document Controller is essential.
• Ability to handle confidentiality and multiple priorities.
• Proficient in MS Office applications.

Responsibilities

• Design, develop and implement the document control system for all commercial and corporate docs.
• Establish document control policies, workflows, numbering, version control and retention standards.
• Manage lifecycle of contracts, POs, letters, proposals, service agreements and related records.
• Ensure documents are prepared, reviewed, distributed, revised and archived per policy.
• Maintain revision histories and ensure only current approved versions circulate.
• Develop centralized electronic and physical filing systems and ERP-based controls.
• Coordinate with Procurement, Legal, Finance, HR and Operations to ensure accuracy and compliance.
• Monitor expiry dates, renewals and approval timelines.
• Safeguard confidential information and support audits.

Skills

Attention to detail

Stakeholder management

Communication skills

English proficiency

Documentation control

Education

Postgraduate degree

Tools

Microsoft Office

Job description

HUMAN-AI-Z Nexus Technology is seeking a proactive Document Controller to design, develop and implement the company’s document control system from scratch for all commercial and corporate documentation.

You will establish policies, procedures, workflows, numbering, version control, retention schedules, and archiving standards while coordinating with departments to ensure accuracy and compliance.