Studio Operations & Document Control Lead

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology is seeking an experienced Office Administrator with strong document control skills to support architecture/design projects in Dubai. You will manage studio operations, oversee supplies, coordinate meetings, and handle procurement-related tasks for multiple active projects.

The role requires 10 years’ experience in related environments, fluency in English, and proficiency in AutoCAD and Excel.

Qualifications

• 10 years of experience in office administration or document control within architecture/interior design/engineering.
• Exposure to development, resort, or high-end residential/hospitality projects preferred.
• Working knowledge of AutoCAD; familiarity with Revit a plus.
• Strong proficiency in Microsoft Excel (quotation comparisons, tracking, basic formulas) and Adobe Acrobat.
• Fluent in English with excellent written and verbal communication.

Responsibilities

• Manage daily studio operations to ensure a smooth, professional working environment.
• Oversee office supplies, pantry/food restocking, stationery, printer consumables, and general maintenance.
• Coordinate meeting schedules, calendar bookings, room setup, and guest hospitality.
• Arrange and track couriers and deliveries of materials, samples, and documents.
• Maintain organized digital and physical filing systems for all project documents, drawings, contracts, and correspondence.
• Implement and manage version control for CAD files, design drawings, and client correspondence.
• Track submissions, follow up on approvals, and log all incoming/outgoing documents.
• Assist with formatting and finalizing presentations, and project reports.
• Monitor daily project document flow across all active projects and keep internal logs updated.

Skills

Office administration

Document control

Time management

Communication

Team player

Tools

AutoCAD

Revit

Microsoft Excel

Adobe Acrobat

Microsoft Office Suite

Job description

HUMAN-AI-Z Nexus Technology is seeking an experienced Office Administrator with strong document control skills to support architecture/design projects in Dubai. You will manage studio operations, oversee supplies, coordinate meetings, and handle procurement-related tasks for multiple active projects.

The role requires 10 years’ experience in related environments, fluency in English, and proficiency in AutoCAD and Excel.