Director's Executive Assistant: Strategic & Detail-Oriented

AMS Marketing Management; Dubai; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Performance-based bonuses

Professional development opportunities

Job summary

AMS Marketing Management in Dubai is seeking a highly organized Assistant to the Director to support our executive team. The role requires multitasking, strong communication, and keen attention to detail to ensure smooth operation of the office.

Responsibilities include calendar management, meetings, travel arrangements, invoicing, travel, event planning, and confidential handling, with opportunities for professional development.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• 3–5 years of experience as an executive assistant or in a similar role.
• Proficient in Microsoft Office Suite and familiarity with project management software.
• Excellent verbal and written communication skills; interact professionally with all levels of staff and external partners.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, invoicing and filing and organizing travel arrangements.
• Act as a liaison between executives and internal/external stakeholders, handling correspondence and inquiries in a professional manner.
• Prepare agendas, take minutes, and follow up on action items from meetings. Ensure materials are available for meetings.
• Assist in managing special projects, tracking deadlines, and ensuring timely completion of tasks.
• Create and edit reports, presentations, and other documents with accurate formatting.
• Oversee office supplies and equipment to maintain a well-organized workspace.
• Handle sensitive information with discretion and maintain confidentiality.
• Organize company events, including team-building activities and executive retreats.

Skills

Attention to Detail

Interpersonal Skills

Time Management

Tech Savvy

Research Skills

Customer Service Orientation

Flexibility

Problem-Solving

Proficiency in Excel

Filing Skills

Invoicing Skills

Organizational Skills

Communication Skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Project management software

Zoom

Slack

Job description

AMS Marketing Management in Dubai is seeking a highly organized Assistant to the Director to support our executive team. The role requires multitasking, strong communication, and keen attention to detail to ensure smooth operation of the office.

Responsibilities include calendar management, meetings, travel arrangements, invoicing, travel, event planning, and confidential handling, with opportunities for professional development.