Data Assistant - School Information Systems

Gems Education UAE; Dubai; On-site; AED 89,280 - 133,920; Full time

Job summary

GEMS Education UAE seeks a Data Assistant to support School Information Systems in Dubai, handling academic and pastoral data, analysis, and MIS tasks. You will contribute to reporting, planning, and data-driven decisions across leadership and teaching teams.

The role emphasizes data accuracy, dashboard creation in Power BI, and collaboration with exam staff, administrators, and external professionals to improve school performance.

Qualifications

• Minimum two years of experience in a Data Assistant or comparable school data role.
• Essential experience using Nova-T6.
• Essential experience with educational data (academic and pastoral).
• Experience using Go4Schools is desirable.

Responsibilities

• Support the Data Manager in planning, developing, organising, and monitoring the school’s MIS.
• Maintain accurate academic, pastoral, assessment, attendance, timetable, and examination data.
• Validate imported and entered information before reporting or analysis.
• Identify missing, duplicated, or inaccurate records and coordinate corrections.
• Serve as a data liaison between school leaders, teachers, and administrative staff.
• Produce attainment and progress reports for academic teams.
• Develop Power BI dashboards for school leaders and teams.
• Prepare and analyse information required for school inspections.

Skills

Nova-T6

Educational data analysis

Power BI

Excel

Data validation

Trend analysis

Data presentation

Timetable data management

Tools

Go4Schools

Microsoft Office

Job description

Role Overview

Data Assistant - School Information Systems in Dubai, United Arab Emirates is an Education Management opportunity supporting academic analysis, pastoral reporting, school improvement planning, examinations, attendance, timetabling, and management information systems. The role supports the Data Manager and works closely with academic leaders, teachers, examination staff, administrators, and external professionals. It requires strong analytical ability, advanced ICT skills, careful data handling, and the confidence to explain complex findings clearly.

Job Snapshot

Location: Dubai, United Arab Emirates – Industry: Education Management – Function: Analyst – Experience: Minimum 2 years – Job Type: Full‑time

Salary: 8,000–12,000 AED (estimated range – confirm with employer)

Key Responsibilities

• Support the Data Manager in planning, developing, organising, and monitoring the school’s Management Information System
• Maintain accurate academic, pastoral, assessment, attendance, behaviour, timetable, and examination data
• Validate imported and manually entered information before it is used for reporting or analysis
• Identify missing, duplicated, inconsistent, or inaccurate records and coordinate timely corrections
• Serve as a data liaison between school leaders, teaching teams, support staff, and administrative departments
• Respond to data requests and clarify reporting requirements with relevant stakeholders
• Produce attainment and progress reports for academic teams
• Analyse report grades, internal assessments, public examinations, and other student performance measures
• Develop comparative reports covering year groups, subjects, cohorts, student groups, and reporting periods
• Use school data to identify trends, gaps, risks, and areas of improvement
• Present findings in a clear format that supports teaching, intervention, and leadership decisions
• Compare school performance data with relevant internal or external benchmarks where required
• Support school development leaders with evidence for strategic planning and improvement priorities
• Prepare and analyse information required for school inspections
• Support the development of the School Evaluation and School Improvement Plan
• Compile supporting data, trend reports, evidence summaries, and performance measures for inspection readiness
• Liaise with the Examination Officer regarding internal and external examination data
• Verify examination results and ensure that reports reflect accurate student and subject information
• Assist with the processing, analysis, and distribution of examination outcomes
• Support the Data Manager with timetable planning and data administration
• Assist with daily and planned staff cover information
• Help maintain attendance records and related reports
• Support the administration and analysis of student rewards and sanctions
• Organise assessment data processing according to the school calendar
• Ensure reports and datasets are completed within required academic and operational deadlines
• Build and maintain Microsoft Power BI dashboards for school leaders and relevant teams
• Create visual reports that make performance measures, patterns, and exceptions easy to understand
• Use Microsoft Office applications to prepare data files, reports, presentations, and supporting documentation
• Maintain secure and organised records while protecting confidential student and employee information
• Attend leadership meetings and other operational meetings when data input or presentation is required
• Develop constructive working relationships with employees at all levels and with external agencies or professionals
• Attend relevant professional development courses
• Monitor developments in educational technology, data systems, reporting practices, and school analytics
• Engage with technology suppliers, professional organisations, research, publications, and conferences where appropriate
• Recommend improvements to reporting processes, data quality controls, dashboards, and system use

Ideal Profile

• Minimum two years of experience in a Data Assistant or comparable school data role
• Essential practical experience using Nova‑T6
• Essential experience working with educational data, including academic and pastoral information
• Experience using Go4Schools is desirable
• Previous exposure to school Management Information Systems and student data processes
• Experience preparing attainment, progress, assessment, examination, attendance, or behaviour reports
• Competence in building Microsoft Power BI dashboards
• Strong Microsoft Office skills, particularly Excel
• Logical and analytical thinking with the ability to interpret complex data
• High level of accuracy and close attention to detail
• Ability to identify trends, discrepancies, and unusual patterns in school data
• Efficient and organised approach to time-sensitive reporting requirements
• Ability to prioritise workloads according to the school calendar and operational deadlines
• Capacity to manage several tasks and respond effectively during periods of peak demand
• Strong communication skills with the ability to explain technical or complex information simply
• Confidence presenting reports and findings to leadership teams
• Service-oriented, professional, and collaborative working style
• Ability to work effectively with teachers, leaders, support employees, students, and external professionals
• Comfortable working within a diverse and multicultural school community
• Strong understanding of data confidentiality, accuracy, and responsible information handling

Skills Set

• Nova‑T6
• Educational data analysis
• School Management Information Systems
• Academic data
• Pastoral data
• Student attainment reporting
• Student progress reporting
• Assessment data processing
• Examination data
• School inspection data
• School evaluation
• School improvement planning
• Microsoft Power BI
• Dashboard development
• Microsoft Excel
• Microsoft Office
• Data validation
• Data quality control
• Trend analysis
• Comparative analysis
• Report preparation
• Timetable support
• Staff cover data
• Attendance reporting
• Rewards and sanctions data
• Go4Schools
• Leadership reporting
• Data presentation
• Stakeholder communication
• Confidential data management

Why Join Us

This opportunity allows an experienced education data professional to influence student outcomes by improving the quality, accessibility, and interpretation of school information. The role supports academic planning, inspection readiness, examination analysis, pastoral monitoring, and evidence-based school improvement. GEMS Education provides a collaborative international school environment, exposure to modern education systems, and opportunities to develop expertise in school analytics, Power BI reporting, management information systems, and strategic data support. The position can provide a strong pathway toward Data Manager, MIS Manager, school analytics, or education technology roles.

About the Company

GEMS Education operates an established network of international schools serving diverse student communities in Dubai and other markets. GEMS Metropole School combines academic development, pastoral support, technology, and data-informed leadership to strengthen student progress and continuously improve educational performance.