Exams Officer - Assessment and Compliance

Gems Education UAE; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

GEMS Wellington Academy Dubai Hills is seeking an Exams Officer - Assessment and Compliance to lead internal and external examinations, ensure awarding-body compliance, and strengthen assessment and data systems across KHDA and British Schools Overseas requirements.

You will oversee entries, timetables, invigilation, access arrangements and results services while contributing to the academy's data strategy and inspection readiness.

Qualifications

• Relevant experience managing school examinations, assessment systems or academic data.
• Strong knowledge of external examination administration and regulatory compliance.
• Familiarity with awarding bodies such as Pearson Edexcel, Cambridge Assessment International Education, Oxford AQA and AQA.

Responsibilities

• Lead the planning and administration of internal and external examinations across the Prep and Senior School.
• Ensure compliance with regulations issued by Pearson Edexcel, Cambridge Assessment International Education, Oxford AQA and AQA.
• Manage examination entries, candidate registrations and associated deadlines.
• Produce accurate examination timetables and coordinate rooming, staffing and logistical requirements.
• Maintain secure procedures for receiving, storing, distributing and returning examination materials.
• Establish and monitor invigilation standards across all examination sessions.
• Coordinate access arrangements for students with SEN or EAL requirements.
• Lead examination-day operations and respond to irregularities or procedural concerns.
• Coordinate results-day activity and ensure accurate communication of examination outcomes.
• Maintain complete examination records and compliance documentation.

Skills

Examinations administration

Data management

Regulatory compliance

Staff training

Job description

Exams Officer - Assessment and Compliance Job Snapshot

Role: Exams Officer - Assessment and Compliance

Location: Dubai, United Arab Emirates

Industry: Primary-Secondary Education

Function: School-College Administration

Experience: Relevant examinations, assessment and school data management experience

Job Type: Full-time

Exams Officer - Assessment and Compliance in Dubai, United Arab Emirates is a Primary-Secondary Education opportunity at GEMS Wellington Academy Dubai Hills for an experienced examinations and assessment professional.

The school is hiring a specialist to lead internal and external examination administration, maintain awarding-body compliance, strengthen assessment and data systems, and ensure inspection readiness across KHDA and British Schools Overseas requirements.

Job Details

Country: United Arab Emirates

City: Dubai

Industry: Primary-Secondary Education

Function: School-College Administration

Salary: 12000-18000

Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Job Type: Full-time

Role Context

The Exams Officer will hold a central operational and compliance role across the Prep and Senior School, ensuring that examination processes are secure, accurate and consistently administered.

The position spans examination entries, timetabling, invigilation, access arrangements, results services and the controlled handling of confidential examination materials.

Beyond examination delivery, the role will contribute substantially to the academy 's assessment and data strategy.

Working with senior leadership and the Deputy Head Assessment, the postholder will help translate student performance information into reliable dashboards, inspection evidence and improvement priorities while maintaining alignment with KHDA, GEMS and British Schools Overseas expectations.

Key Responsibilities

• Lead the planning and administration of internal and external examinations across the Prep and Senior School.


• Ensure compliance with regulations issued by Pearson Edexcel, Cambridge Assessment International Education, Oxford AQA and AQA.


• Act as Head of Centre or delegated examination lead where required by regulations and school policy.


• Manage examination entries, candidate registrations and associated deadlines.


• Produce accurate examination timetables and coordinate rooming, staffing and logistical requirements.


• Maintain secure procedures for receiving, storing, distributing and returning examination materials.


• Establish and monitor invigilation standards across all examination sessions.


• Recruit, brief and train invigilators and relevant school staff on examination procedures.


• Coordinate access arrangements for students with SEN or EAL requirements in accordance with applicable regulations.


• Lead examination-day operations and respond effectively to irregularities or procedural concerns.


• Coordinate results-day activity and ensure accurate communication of examination outcomes.


• Manage post-results services including enquiries about results, appeals and certification processes.


• Maintain complete examination records and compliance documentation.


• Ensure examination procedures meet KHDA expectations for transparency, fairness, safeguarding and integrity.


• Support development of the academy as an examination centre for private candidates.


• Work with the Deputy Head Assessment to develop and implement a whole-school data strategy.


• Maintain accurate and reliable information across relevant management information systems.


• Monitor data integrity and establish efficient processes for validation and correction.


• Support the design of assessment cycles, tracking frameworks and school reporting systems.


• Produce clear data dashboards and analytical reports for the Senior Leadership Team.


• Prepare performance information required by GEMS corporate leadership.


• Compile accurate evidence and reports for KHDA and BSO inspections.


• Align assessment reporting with measures including attainment, progress, wellbeing and inclusion.


• Maintain inspection-ready assessment policies, data reports, impact analyses and examination compliance records.


• Conduct internal audits of attainment, progress and examination information.


• Compare internal assessment outcomes with external examination performance to identify discrepancies and trends.


• Develop evidence-based narratives that demonstrate school performance and improvement impact.


• Promote a data-informed culture of accountability and performance tracking.


• Line-manage relevant examinations, assessment or data personnel as assigned.


• Train middle and senior leaders on examination procedures, data expectations and compliance.


• Deliver examination training to academy staff and relevant colleagues across the Wellington Cluster or wider GEMS network.


• Contribute examination and assessment priorities to the School Improvement Plan.


• Benchmark performance against GEMS schools, UK national standards and international British schools.


• Communicate examination regulations, processes and timelines effectively to parents.


• Provide students with clear guidance on examination requirements and academic pathways.


• Support university guidance teams with accurate predicted grades, transcripts and supporting data.


• Liaise with KHDA, examination boards and GEMS central teams when required.


• Present examination and assessment information to the Local Advisory Board and GEMS Corporate Office.


• Assist with school cover and examination invigilation where necessary.


• Maintain efficient reporting systems that provide parents with meaningful information on academic progress and personal development.

Ideal Profile

• Relevant experience managing school examinations, assessment systems or academic data.


• Strong knowledge of external examination administration and regulatory compliance.


• Familiarity with awarding bodies such as Pearson Edexcel, Cambridge Assessment International Education, Oxford AQA and AQA.


• Understanding of examination entries, timetabling, invigilation and secure material handling.


• Experience coordinating examination access arrangements.


• Knowledge of post-results services, appeals and certification procedures.


• Ability to manage confidential examination information with exceptional accuracy.


• Experience working with school management information systems and student performance data.


• Strong understanding of assessment cycles, progress tracking and reporting frameworks.


• Ability to produce senior-leadership dashboards and analytical performance reports.


• Familiarity with KHDA inspection expectations is highly desirable.


• Understanding of British Schools Overseas inspection requirements is advantageous.


• Ability to audit attainment, progress and examination data systematically.


• Strong organisational skills for managing complex deadlines and simultaneous examination activities.


• Confidence training staff and communicating technical regulations clearly.


• Ability to work effectively with senior leaders, parents, students and external authorities.


• Strong attention to detail, professional judgement and problem-solving capability.


• Ability to remain calm and precise during high-pressure examination periods.


• Commitment to safeguarding, confidentiality and academic integrity.

Skills Set

• Examination administration


• External examinations


• Internal examinations


• Examination compliance


• Pearson Edexcel


• Cambridge Assessment International Education


• Oxford AQA


• AQA


• Head of Centre procedures


• Examination entries


• Candidate registration


• Examination timetabling


• Invigilation management


• Invigilator training


• Access arrangements


• SEN examination support


• EAL examination support


• Secure examination materials


• Results-day management


• Post-results services


• Appeals administration


• Certification


• Assessment strategy


• School data management


• Management information systems


• Data integrity


• Student progress tracking


• Assessment cycles


• Performance dashboards


• Data analysis


• KHDA compliance


• BSO inspection readiness


• Internal auditing


• School reporting


• Predicted grades


• Transcript management


• Performance benchmarking


• Staff training


• Academic integrity


• Safeguarding

Why Join Us

Why Join Us GEMS Wellington Academy Dubai Hills offers an examinations professional the opportunity to work in a role that extends well beyond routine exam administration.

The position combines awarding-body compliance, assessment strategy, data leadership and inspection readiness, providing significant influence over how academic performance is measured, reported and evidenced across the school.

Working within GEMS Education also provides exposure to a wider network of schools and professional collaboration beyond a single campus.

The opportunity to support cluster-level and network-level examination training makes this role particularly suitable for an experienced professional seeking broader responsibility within international education.

About the Company

About the Company GEMS Education operates GEMS Wellington Academy Dubai Hills as part of its international school network in the United Arab Emirates.

The academy combines British education pathways with structured assessment, external examination provision and rigorous performance monitoring designed to support strong student outcomes and continuous school improvement.