Crew Scheduling Administrator

McDermott International, Ltd; Dubai; On-site; AED 89,000 - 112,000; Full time

Job summary

McDermott International, Ltd. in the United Arab Emirates seeks a Crew Scheduling Administrator to manage day-to-day offshore crew scheduling tasks, ensuring documents, visas and registrations are current and compliant.

The role involves coordination with HR, operations and external agencies, attending training, and producing reports for the Crewing Logistics Coordinator to support safe and efficient offshore mobilisations.

Qualifications

• High school degree
• 2 years experience in administrative routines
• Basic to intermediate English proficiency
• Effective interpersonal, verbal, and written communication
• Adheres to McDermott safety and ethics standards
• Understand HSE/Quality principles
• Team spirit, flexibility and adaptability

Responsibilities

• Attend training as indicated by their supervisor
• Check the documents of the offshore crew for their validity
• Ensure that the personnel files and training documentation of the offshore crew are always maintained and current
• Liaise with different local agencies for required documentation and local registration (visa, Federal Police, Sispat)
• Contact the medical department in cases when an employee who is scheduled to embark receives a medical leave (Atestado Medico)
• Keep HR and Operations informed if the employee(s) cannot embark due to medical or other reasons/ any changes to the crew change due to flights, weather, etc.
• Support with nota-fiscal from the suppliers
• Confirm to Offshore Personnel of the official start of vacation
• Fill out the timesheet forms
• Coordinate all personnel movements to and from offshore
• Produce reports as follows for delivery to the Crewing Logistics Coordinator

Skills

Interpersonal skills

Verbal communication

Written communication

Safety awareness

Team spirit

Flexibility

Education

High school degree

Job description

Job Overview

The Crew Scheduling Administrator has established Crew Scheduling to perform a range of day-to-day activities. The Crew Scheduling Administrator is capable of recognizing and solving typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Job Description

Job Overview

The Crew Scheduling Administrator has established Crew Scheduling to perform a range of day-to-day activities. The Crew Scheduling Administrator is capable of recognizing and solving typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Responsibilities

Key Tasks and Responsibilities

• Attend training as indicated by their supervisor


• Check the documents of the offshore crew for their validity


• Ensure that the personnel files and training documentation of the offshore crew are always maintained and current


• Liaise with different local agencies for required documentation and local registration (visa, Federal Police, Sispat)


• Contact the medical department in cases when an employee who is scheduled to embark receives a medical leave (Atestado Medico)


• Keep HR and Operations informed if the employee(s) cannot embark due to medical or other reasons/ any changes to the crew change due to flights, weather, etc.


• Support with nota-fiscal from the suppliers


• Confirm to Offshore Personnel of the official start of vacation


• Fill out the timesheet forms


• Coordinate all personnel movements to and from offshore


• Produce reports as follows for delivery to the Crewing Logistics Coordinator

Qualifications

Essential Qualifications and Education

• High school degree


• 2 years of experience in administrative routines


• Basic to intermediate level in the English Language


• Effective interpersonal, verbal, and written communication skills/ computer literate


• Always maintain and comply with McDermott safety and ethics standards


• Have a thorough understanding of HSE /Quality principles and applicability


• Possess team spirit qualities


• Flexibility and adaptability

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably. For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.