Crew Scheduling Administrator - Offshore Crewing

Mc Dermott; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

McDermott in Dubai is seeking a Crew Scheduling Administrator for offshore crewing to support documentation, scheduling, visa coordination, and mobility readiness. You will maintain accurate records and help ensure timely offshore rotations.

The role requires at least 2 years of administrative experience, basic English, and strong organization. It offers exposure to regulatory compliance, HR operations, and cross-functional coordination in a challenging oil and energy environment.

Qualifications

• High school qualification and at least 2 years in administrative routines.
• Experience with workforce coordination or offshore operations preferred.
• Basic to intermediate English, strong communication skills.

Responsibilities

• Review offshore crew documents and confirm certifications remain valid.
• Maintain personnel files and training documentation.
• Coordinate with local agencies regarding visas and registrations.
• Liaise with medical department for embarkation medical leave.
• Inform HR and Operations when personnel cannot embark or when crew changes are affected.
• Coordinate personnel movements to and from offshore facilities.
• Prepare timesheet forms.
• Produce crewing and personnel movement reports.
• Monitor upcoming crew rotations and identify missing documents.

Skills

Offshore crew scheduling

Crew rotation administration

Personnel mobilization

Offshore personnel logistics

Employee documentation

Visa coordination

Training record maintenance

Timesheet administration

Flight disruption coordination

Vacation scheduling

HR coordination

Operations coordination

HSE compliance

Quality principles

Computer literacy

Administrative reporting

Workforce scheduling

Education

High school qualification

Job description

Job Snapshot

Role: Crew Scheduling Administrator - Offshore Crewing Location: Dubai, United Arab Emirates Industry: Oil and Energy Function: Administrative Experience: 2 years Job Type: Full-time

Position Overview

Crew Scheduling Administrator - Offshore Crewing in Dubai, United Arab Emirates is an Oil and Energy hiring opportunity supporting offshore workforce scheduling, personnel documentation, crew movements, visa coordination, timesheets, training records, and embarkation readiness. The position helps ensure offshore employees are properly documented, medically cleared, scheduled, and mobilized while maintaining accurate personnel records and keeping HR and Operations informed of any changes that could affect crew rotations.

Job Details

Country: United Arab Emirates City: Dubai Industry: Oil and Energy Function: Administrative Salary: 6000-9000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context

The Crew Scheduling Administrator provides day-to-day administrative support for offshore crewing activities and personnel logistics. The role manages documentation, training records, movement schedules, agency coordination, medical status updates, and changes caused by flights, weather, or other operational factors. Accurate crew scheduling is essential to maintaining offshore manpower coverage and avoiding unnecessary disruption to project operations. By keeping personnel records current and communicating changes quickly, the administrator supports safe mobilization, regulatory compliance, workforce continuity, and dependable offshore execution.

Key Responsibilities

• Review offshore crew documents and confirm that required certifications, identification records, and supporting documentation remain valid.
• Maintain personnel files and training documentation so employee records are complete, current, and available when required.
• Coordinate with local agencies regarding visas, registrations, Federal Police requirements, Sispat documentation, and other crew mobilization formalities.
• Liaise with the medical department when employees scheduled to embark receive medical leave or are unable to mobilize for health-related reasons.
• Inform HR and Operations promptly when personnel cannot embark or when crew changes are affected by medical conditions, flight disruptions, weather, or operational changes.
• Coordinate personnel movements to and from offshore facilities according to approved crew schedules.
• Confirm official vacation commencement dates with offshore personnel and maintain accurate scheduling records.
• Prepare and complete employee timesheet forms in accordance with established procedures.
• Support the processing and administration of supplier nota-fiscal documentation where applicable.
• Produce crewing and personnel movement reports for submission to the Crewing Logistics Coordinator.
• Monitor upcoming crew rotations and identify missing documents, expired records, or other issues that could prevent embarkation.
• Maintain clear communication with employees, operations teams, HR, medical personnel, logistics contacts, and external agencies.
• Follow established crew scheduling processes while resolving routine administrative issues from available approved options.
• Attend training sessions assigned by the supervisor and apply updated procedures in daily work.
• Maintain compliance with company safety, ethics, HSE, and Quality expectations throughout all crewing activities.

Ideal Profile

Candidates should hold a high school qualification and have at least 2 years of experience handling administrative routines, preferably in an environment involving workforce coordination, logistics, offshore operations, travel administration, or personnel scheduling. Basic to intermediate English language ability is required, together with effective written, verbal, and interpersonal communication skills. Applicants should be computer literate and comfortable maintaining employee records, preparing reports, processing timesheets, tracking documentation, and communicating schedule changes. A practical understanding of HSE and Quality principles is important, particularly because the role supports personnel mobilization into offshore operating environments. The position suits someone who is organized, dependable, adaptable, and able to respond calmly when crew movements change because of medical restrictions, weather conditions, flights, or operational requirements.

Skills Set

• Offshore crew scheduling
• Crew rotation administration
• Personnel mobilization
• Offshore personnel logistics
• Employee documentation
• Visa coordination
• Local registration processing
• Training record maintenance
• Personnel file administration
• Embarkation documentation
• Medical leave coordination
• Crew change planning
• Flight disruption coordination
• Timesheet administration
• Vacation scheduling
• Personnel movement tracking
• Crewing reports
• Supplier documentation
• Nota-fiscal processing
• HR coordination
• Operations coordination
• HSE compliance
• Quality principles
• Computer literacy
• Administrative reporting
• Workforce scheduling

Why Join Us

This position offers practical exposure to offshore workforce coordination within the Oil and Energy industry, where accurate crewing and personnel logistics directly support safe and continuous operations. The role provides experience across offshore mobilization, employee documentation, regulatory processes, medical coordination, scheduling, and operational reporting. Professionals who develop strong crewing administration skills can build valuable pathways into crew logistics, offshore personnel coordination, workforce planning, marine operations support, HR operations, and broader project administration roles within the energy sector.

About the Company

McDermott is a global engineering and construction organization with more than 100 years of experience delivering complex projects across the energy value chain. Its operations include subsea infrastructure, offshore platforms, onshore facilities, fabrication, construction, and offshore wind development, supported by more than 30000 professionals across 54 countries.