Corporate Store Coordinator

Al Ashram Contracting; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Al Ashram Contracting is seeking a Corporate Stores Coordinator to manage stock across the Central Store and multiple site locations. You will lead Storekeepers, ensure procedures are followed, and guarantee accurate ERP records so that stock is available for projects on time.

You will plan monthly counts, investigate variances, and coordinate with Procurement, QA/QC, and Finance while maintaining compliance with safety and insurance requirements.

Qualifications

• Diploma or degree in materials management, supply chain, logistics, commerce or engineering.
• CPIM/CSCP/CIPS certification is preferred.
• Minimum 7-10 years in stores/materials management, 4+ in supervision.
• Excellent English communication and interpersonal skills.

Responsibilities

• Oversee Central Store and site stores through Storekeepers, ensuring procedures are followed and records are timely.
• Decide how requisitions are met (stock transfer, purchase, hire, or cash), within budgets.
• Approve store transactions with supporting documents and comments for non-compliance.
• Investigate stock variances and shrinkage; report to CFO and drive corrective actions.
• Ensure compliance with safety and insurance requirements for hazardous materials.
• Plan monthly stock counts and conduct surprise checks, reporting differences.
• Coordinate with Procurement, Project Managers, QA/QC, Cost Control and Finance on stores matters.

Skills

Leadership

Stock management

Communication

Travel readiness

Education

Diploma or degree in materials management or related field

CPIM/CSCP/CIPS certification (preferred)

Tools

ERP inventory system

MS Excel

Job description

The Corporate Stores Coordinator is accountable for the control of all stock in the Central Store and the site stores, leading the Storekeepers and deciding how approved requisitions are met, so that stock is controlled, accurately recorded in the ERP and available to site on time. The role reports to the Chief Financial Officer and leads the Store Coordinator Senior, Store Keepers and Assistant Store Keepers.

KEY RESPONSIBILITIES

• Be in charge of all Storekeepers at the Central Store and the site stores, ensuring they follow the company's stores procedures and record transactions accurately and on time.
• Decide how approved requisitions are met (from company stock, including transfers, by purchase, by hire or, in urgent cases only, by cash purchase), within approved budgets, recording the reason for any cash purchase.
• Approve stores transactions, including Central Store transfers, as set out in the company's approval matrix, reviewing each against its supporting documents and rejecting it, with comments, where it does not agree.
• Investigate stock variances, shrinkage, loss and damage to root cause, report their value to the CFO, and ensure corrective action and inventory accuracy within the targets set by the company.
• Ensure, in coordination with the HSSE team, that stores hold the required statutory permits and authorisations, that hazardous materials (flammables, chemicals, compressed gas) are stored in line with safety data sheets and Civil Defense requirements, and that the Central Store meets the conditions of the company's insurance policies applicable to it.
• Plan monthly stock counts for every location, completed in time for month-end reporting, and carry out periodic surprise counts, reporting differences to the Storekeeper.
• Resolve stock transfer differences between Storekeepers.
• Review stock ageing regularly and decide the treatment of non-moving stock (returned to the Central Store, reallocated to other locations, kept or identified as scrap), and ensure scrap is disposed of in line with company procedure.
• Ensure stores records are complete, supported by signed documents and retained as required, and that tools and equipment issued to sites are tracked and followed up for return.
• Liaise with Procurement, Project Managers, QA/QC, Cost Control and Finance on stores matters, and report to the CFO on counts, stock ageing, stock turnover and non-compliance.
• Establish minimum/maximum stock levels, follow up items nearing reorder level with Procurement, and keep stores clean, orderly and secure, with climate-suitable storage, first-in, first-out rotation, and non-conforming deliveries segregated and followed up for replacement or credit.
• Assess Storekeeper capability and arrange training, including regular safety and task briefings in languages they understand, with clear labelling and posted procedures.
• Plan Storekeeper schedules and cover across locations.
• Maintain item and resource coding discipline across stores.
• Be familiar with, and follow, all company policies and procedures.
• Follow all QHSE instructions, procedures and safety rules applicable to assigned tasks.
• Report hazards, unsafe conditions and incidents immediately to the supervisor.
• Perform any other duties assigned by the CFO.

QUALIFICATIONS AND EXPERIENCE

• Diploma or degree in materials management, supply chain, logistics, commerce or engineering.
• Supply chain or materials management certification (for example CPIM, CSCP or CIPS) is preferred.
• Minimum 7-10 years of experience in stores or materials management, at least 4 in a supervisory role, across multiple projects and sites, preferably in well-established Contracting Companies in GCC.
• Good communication and interpersonal skills, with a good command of the English language.
• Ability to direct Storekeepers across locations and a multilingual workforce; willing to travel.

TECHNICAL SKILLS

• Working knowledge of an ERP inventory and procurement system and MS Excel.
• Attention to detail in stock reconciliation, with an understanding of stock valuation and inventory controls.
• Sound judgement on sourcing and non-moving stock.