Corporate Services & Authority Operations Specialist

Confidential Company; Dubai; On-site; AED 335,000 - 558,000; Full time

Job summary

Confidential Company is seeking an exceptionally organized Corporate Services Operations Specialist in Dubai to manage the full lifecycle of client entities across UAE Free Zones and Mainland jurisdictions. The role combines back-office portal execution, legal drafting, and corporate secretarial tasks with active client-facing representation and government liaison, including extensive local travel.

You will oversee company incorporations, renewals, amendments, and liquidations, and coordinate

Qualifications

• 3–5 years of direct UAE CSP, business setup, or law firm experience.
• Fluent English communication and professional etiquette for high-net-worth client interactions.
• Willingness to travel approximately 50% locally to authorities, offices, and client meetings.

Responsibilities

• Manage complete lifecycle of client entities across UAE Free Zones and Mainland jurisdictions.
• Execute incorporations, renewals, amendments, share transfers, and liquidations across Mainland and Free Zones.
• Handle government immigration operations including work permits and residency processes.
• Coordinate MOFA attestations, notary, and DIFC/ADGM will registrations as required.
• Provide client escort and field representation at meetings and authorities across Dubai and the Northern Emirates.
• Maintain constructive relationships with UAE authorities, ministries, and banking institutions.
• Draft board resolutions, POAs, NOCs, and coordinate necessary legal translations.

Skills

Organisational skills

Independent work

Client-facing

Stakeholder management

Travel readiness

Tools

Invest in Dubai portal

TAMM portal

MOHRE portal

ICP portal

DMCC portal

IFZA portal

Job description

The organisation seeks an exceptionally organised proactive and fully independent Corporate Services Authority Operations Specialist to manage the complete lifecycle of client entities across UAE Free Zones and Mainland jurisdictions This position integrates technical back-office portal execution legal drafting and corporate secretarial responsibilities with active client-facing field representation and government authority liaison requiring approximately 50 local travel

Key Responsibilities

• A Z Company Lifecycle Management
• Execute company incorporations trade license renewals corporate amendments share transfers activity updates director changes capital adjustments MOA addendums via e-notary and complex company liquidations across Mainland DET ADDED and Free Zone jurisdictions
• Government Immigration Operations
• Process establishment cards quota applications work permits and employee investor residency visas via MOHRE ICP GDRFA and Free Zone portals
• Client Escort and Field Representation 50 Local Travel
• Accompany VVIP and high-net-worth clients to medical fitness centres ICP biometrics offices notary publics banks and government departments throughout Dubai Abu Dhabi and the Northern Emirates
• Corporate Secretarial Private Client Support Draft board shareholder resolutions Powers of Attorney POA No Objection Certificates NOCs and coordinate Ministry of Foreign Affairs MOFA attestations legal translations and DIFC ADGM Will registrations
• Banking and Physical Workspace Setup Assist clients with bank account-opening documentation compliance follow-ups and preparing physical or virtual office agreements Ejari Tawtheeq Flexi-desk
• Authority Relationship Management Establish and maintain constructive relationships with officers from UAE authorities ministries and banking institutions

Experience

Minimum 3 to 5 years of direct, hands-on experience within a UAE Corporate Services Provider (CSP), business setup consultancy, or law firm.

System Fluency

Demonstrated operational independence across major UAE portals, including Invest in Dubai, TAMM, MOHRE, ICP, DMCC, IFZA, DIFC, ADGM, and RAKEZ.

Communication Skills

Exceptional verbal and written English communication abilities, with professional etiquette appropriate for representing the firm to high-net-worth clients.

Mobility

Willingness to travel daily, constituting approximately 50% of the role, tos local authorities, medical centres, notary offices, and client meetings.

Execution and Detail

Demonstrated personal organisation, meticulous attention to legal documentation, and the ability to resolve authority bottlenecks independently.