Manager – Company Secretarial & Legal Compliance

TalentsTide; Dubai; On-site; AED 260,000 - 380,000; Full time

Job summary

TalentsTide in Dubai, UAE, seeks an experienced Manager – Company Secretarial & Legal Compliance to oversee secretarial functions, governance, and regulatory compliance for the UAE base and international group entities. You will manage corporate records, filings, board documentation, and coordination with external counsel, banks, and providers to ensure timely compliance with UAE and DMCC requirements.

The role requires strong drafting, stakeholder management, and multi-jurisdiction coordination

Qualifications

• Bachelor's degree in Law (LLB) preferred; qualifications in company secretarial practice or corporate governance are an advantage.
• Approximately 5–8 years of relevant experience in company secretarial, corporate legal, or regulatory compliance roles.
• Practical experience with UAE corporate compliance, preferably within DMCC or another UAE free zone.
• Experience supporting international holding companies, subsidiaries, or multi-jurisdictional corporate structures.
• Proven ability to coordinate with external legal counsel, banks, corporate service providers, and regulatory authorities.
• Exposure to cross-border transactions, corporate restructuring, financing arrangements, or investment holding structures is an advantage.

Responsibilities

• Manage company secretarial activities and corporate governance for the organisation and its group entities.
• Prepare and maintain board and shareholder meeting notices, minutes, resolutions, statutory registers, and corporate records.
• Coordinate corporate filings, trade licence renewals, ownership changes, director appointments, and authorised signatory updates.
• Ensure compliance with UAE and free zone regulations, including DMCC requirements and UBO obligations.
• Maintain a centralised database of group entities, ownership structures, licences, statutory deadlines, and compliance records.
• Coordinate company incorporations, renewals, restructuring, and corporate changes across international jurisdictions.
• Manage corporate legal documentation, including intercompany agreements, shareholder advances, capital contributions, financing documents, and powers of attorney.
• Coordinate corporate approvals and documentation for banking facilities, investments, acquisitions, and financing transactions.
• Oversee corporate KYC documentation and coordinate AML, sanctions, and counterparty due diligence requirements.
• Liaise with external legal counsel, banks, registered agents, and corporate service providers on legal and regulatory matters.
• Maintain compliance calendars, contract registers, and legal risk trackers, ensuring timely escalation of material risks.
• Prepare management reports and support internal and external audits by providing accurate corporate documentation.

Skills

Company secretarial

Corporate governance

Regulatory compliance

Stakeholder management

Documentation

Attention to detail

Education

LLB or Law degree

Company secretarial qualification

Tools

MS Office

Document management systems

Legal drafting tools

Job description

Location: Dubai, UAE (DMCC)

Employment Type: Full-time

About the Role

We are seeking an experienced Manager – Company Secretarial & Legal Compliance to oversee company secretarial functions, corporate governance, and regulatory compliance for a UAE-based organisation and its international group entities.

The successful candidate will manage corporate records, statutory filings, board documentation, legal documentation, and compliance coordination across multiple jurisdictions. The role will work closely with senior management, Finance, Treasury, external legal counsel, banks, and corporate service providers to ensure effective governance and timely compliance with applicable regulatory requirements.

Key Responsibilities

• Manage company secretarial activities and corporate governance requirements for the organisation and its group entities.
• Prepare and maintain board and shareholder meeting notices, minutes, resolutions, statutory registers, and corporate records.
• Coordinate corporate filings, trade licence renewals, ownership changes, director appointments, and authorised signatory updates.
• Ensure compliance with applicable UAE and free zone regulations, including DMCC requirements and UBO obligations.
• Maintain a centralised database of group entities, ownership structures, licences, statutory deadlines, and compliance records.
• Coordinate company incorporations, renewals, restructuring, and corporate changes across international jurisdictions.
• Manage corporate legal documentation, including intercompany agreements, shareholder advances, capital contributions, financing documents, and powers of attorney.
• Coordinate corporate approvals and documentation for banking facilities, investments, acquisitions, and financing transactions.
• Oversee corporate KYC documentation and coordinate AML, sanctions, and counterparty due diligence requirements.
• Liaise with external legal counsel, banks, registered agents, and corporate service providers on legal and regulatory matters.
• Maintain compliance calendars, contract registers, and legal risk trackers, ensuring timely escalation of material risks.
• Prepare management reports and support internal and external audits by providing accurate corporate documentation.

Qualifications & Experience

• Bachelor's degree in Law (LLB) preferred. Qualifications in company secretarial practice or corporate governance are an advantage.
• Approximately 5–8 years of relevant experience in company secretarial, corporate legal, or regulatory compliance roles.
• Practical experience with UAE corporate compliance, preferably within DMCC or another UAE free zone.
• Experience supporting international holding companies, subsidiaries, or multi-jurisdictional corporate structures.
• Proven ability to coordinate with external legal counsel, banks, corporate service providers, and regulatory authorities.
• Exposure to cross-border transactions, corporate restructuring, financing arrangements, or investment holding structures is preferred.
• Experience in mining, commodities, international trading, or investment holding groups is an advantage.

Required Skills

• Strong understanding of company secretarial practices, corporate governance, and regulatory compliance.
• Excellent legal documentation, drafting, organisational, and record-management skills.
• Strong stakeholder-management and communication abilities.
• Excellent attention to detail and ability to manage multiple entities, deadlines, and jurisdictions.
• High standards of integrity, discretion, and confidentiality.
• Proficiency in Microsoft Office and document-management systems.

Language Requirements

• English: Excellent written and verbal communication skills; essential.
• Arabic: Working proficiency preferred.

What We're Looking For

A detail-oriented and proactive professional who can independently manage corporate secretarial responsibilities, maintain effective compliance processes, and coordinate complex documentation requirements across multiple jurisdictions while supporting senior management and business operations.